HOWARD COUNTY BOARD OF COMMISSIONERS REGULAR MEETING JANUARY 7, 2002

 

 

The Howard County Board of Commissioners met in Regular Session on Monday, January 7, 2002, at 8:30 a.m. in Hearing Room No. 338 of the Howard County Administration Center.  Those in attendance included President John B. Harbaugh, Vice President Paul J. Raver, and Member Bradley J. Bagwell.  Also present were County Attorney Larry Murrell, Personnel Administrator Wanda McKillip and Auditor Martha Lake.

 

The meeting was called to order by President John B. Harbaugh.  The minutes of the previous meeting held on December 17th, 2001 were reviewed.  There being no additions or corrections, Mr. Bagwell made a motion to approve the minutes as submitted.  Mr. Raver seconded the motion, which carried.

 

IN THE MATTER OF REORGANIZATIONAL ACTIVITY:

 

President Harbaugh called for reorganization issues concerning the Board of Commissioners.

 

 A motion was made by Mr. Bagwell to nominate Mr. Raver as President.  Mr. Harbaugh vacated the chair to second the motion and the motion carried.

 

Mr. Harbaugh made a motion to nominate Mr. Bagwell as Vice President.  Mr. Raver seconded the motion and it carried. 

 

For the year 2002, the President of the Howard County Board of Commissioners will be Mr. Paul J. Raver, with Mr. Bradley J. Bagwell serving as Vice President and Mr. John B. Harbaugh as Member.  Mr. Raver assumed the chair and presided over the remainder of the meeting.

 

IN THE MATTER OF APPOINTMENT OF DEPARTMENT HEADS:

 

1.              Mr. Ted Cain was reappointed Engineer/Superintendent of the Howard County Highway Department for a one (1) year term on a motion made by Mr. Bagwell, seconded by Mr. Harbaugh and carried.

 

2.              Mr. Allen Polsgrove was reappointed Administrator of the Howard County Veteran’s Office for a term of one (1) year on a motion made by Mr. Harbaugh.  The motion was seconded by Mr. Bagwell and carried.

 

3.              Mr. Bagwell made a motion to reappoint Mr. Thomas Harrison as Howard County Building Superintendent for a term of one (1) year.  Seconded by Mr. Harbaugh the motion carried.

 

4.              Mr. Bagwell made a motion to approve Resolution No. 2002-BCC-01, a Resolution appointing Mr. Larry Murrell as County Attorney and Mr. Brian Oaks as Assistant County Attorney.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF HIGHWAY ISSUES:

 

Mr. Ted Cain, Howard County Highway Engineer/Superintendent, presented the following issue for Commissioner information and approval:

 

                1.         Agreement for School Bus Turn Around:  Northwestern School Corporation Superintendent, Ryan A. Snoddy, submitted a written request that the Howard County Board of Commissioners construct a facility for a school bus turn around on the real estate property of John Federspill, located at 12992 West 500 North.  Mr. Bagwell made a motion to approve the school bus turn around pending Mr. Cain’s review.  Mr. Harbaugh seconded the motion and it carried.

 

 

IN THE MATTER OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:

 

Plan Commission Director, Glen Boise, presented the following issues for Commissioner information and approval:

 

1.        Case 32-CP-01 – one (1) lot in Moon Meadow Subdivision, located at 1443 South 1038 East.  A motion was made by Mr. Harbaugh, seconded by Mr. Bagwell and carried to approve Case 32-CP-01.

 

2.        Case 34-CP-01 - one (1) lot in Rankins Homestead Subdivision, located at 5261 East 600 North.  Mr. Bagwell made a motion to approve Case 34-CP-01.  Mr. Harbaugh seconded the motion, which carried.

 

3.        Case 38-CP-01 - one (1) lot in Cross-Shoffner Subdivision, located at 7784 South 950 West.  A motion was made by Mr. Harbaugh to approve Case 38-CP-01.  Mr. Bagwell seconded the motion and it carried.

 

4.        Case 39-CP-01 - one (1) lot in Bartley Estates Subdivision, located at 2611 South 950 West.  Mr. Bagwell made a motion to grant approval to Case 39-CP-01.  The motion was seconded by Mr. Harbaugh and it carried.

 

5.        Ordinance No. 2001-BCC-66, the Petition of St. Joseph Hospital requesting a change in zone classification from A-1 (Agriculture) and R-1 (Residential) to B-2 (General Business) for property described in the SE SE4 32-24-5, Liberty Township, Howard County, Indiana, containing 5 acres, more or less, at 712 W. Main Street, Greentown, Indiana. 

 

Remonstrators were present to oppose the rezoning request.  Mr. Ed Graham, 724 W. Main St., Greentown, Indiana, did not attend the public hearing for this case held by the Plan Commission on December 17th, 2001.  Mr. Graham did not realize that the opposition would have been given an opportunity to be heard at the hearing.  Mr. Graham opposed the rezoning due to concerns about spot zoning, increased traffic, affect on surrounding property values, disturbance of the neighborhood with lighting and hours of operation, as well as annexation.  Mr. Graham was opposed to a business locating in a residential area.  He said once the property is zoned Business, there is no control as to the type of business going in as long as it falls under the B-2 classification.

 

Mr. Bagwell said the rezoning would not be considered spot zoning.  The property located across the street is zoned B-1.

 

Attorney for the petitioner, Mark A. McCann, 122 N. Main St., was present to represent St Joseph Hospital and Health Center.  Also present were Mr. Todd Moser from St. Joseph Hospital and Mr. P. Jovon Rayl, Dimensions Inc.  Attorney McCann clarified that this property was a voluntary annexation into the Town of Greentown.  This was not something that the Town required St. Joseph Hospital to do. 

 

Prior to initiating any proceedings, St. Joseph Hospital attempted to contact the adjacent property owners to provide information about the general overview, operation and how the facility will fit into the community.  Mr. Graham said he was not notified of the Plan Commission hearing.  Attorney McCann sent the notice to a Trust and that may have been the reason Mr. Graham was not directly notified.  Mr. Boise said the notice of public hearing states that there will be an opportunity to be heard.

 

Mr. Dustin DeWitt, 624 W. Main St, Greentown, Indiana, felt the plans for the development was already determined and did not feel he would be granted an opportunity to be heard. 

 

Attorney McCann advised there were three (3) notices to the adjacent property owners.  An initial letter was sent inviting adjacent property owners to contact the hospital representatives for further information or concerns.  Secondly, a Notice of Public Hearing by the Plan Commission was sent.  Subsequently, an invitation to a dinner to explain the project was sent from the President of the hospital.  Mr. Boise stated that the notification requirement is to advertise the request in both newspapers and notify all of the adjoining property owners by certified letter or hand delivery.

 

Mr. Rayl advised the anticipated hours of operation will be from 8:00 a.m. to 5:00 p.m.  He estimated there will be approximately ten (10) to twenty (20) vehicles per hour using the facility at any one time.

 

Mr. Bagwell reviewed the names of the property owners who were notified of the hearing.  He discovered that his parents’ names were listed as property owners to the north.  Mr. Bagwell abstained from any further participation on this case.

 

Following the discussion, Mr. Harbaugh made a motion to approve Ordinance No. 2001-BCC-66.  Mr. Raver vacated the chair to second the motion, which carried.

 

                6.     Mr. Boise thanked the County Maintenance Department for their assistance in sealing the unsafe structure on the Martin and Frieda Myer’s property located at 3904 South 350 West.

 

IN THE MATTER OF MAINTENANCE DEPARTMENT ISSUES:

 

Maintenance Superintendent Thomas Harrison was not in attendance.  Mr. Jeff Berry, Assistant Superintendent, presented the following issues for Commissioner information:

 

1.        The signs for the County Parking lot on the corner of Buckeye St. and Mulberry St. were completed.  Mr. Berry said they were waiting for Mr. Harrison to return to work before placing the signs at the parking lot, since Mr. Harrison has a plan regarding the placement.

 

2.        The 2002 parking passes will be distributed once Mr. Harrison returns to work.

 

 

IN THE MATTER OF PERSONNEL ADMINISTRATOR ISSUES:

 

Personnel Director, Wanda McKillip presented the following issues for Commissioner information and approval:

 

1         The Howard County Extension Office requested approval to close their office on Thursday, January 24th, 2002 for their annual office retreat.  The office staff will be taking the Myers-Briggs test that day to determine better ways to work together.  Mr. Bagwell made a motion to authorize approval for the Extension Office to be closed on January 24th, 2002.  Mr. Harbaugh seconded the motion and it carried.

 

2         Howard County Plan Commission Membership:  Mr. Melvin Young resigned on December 31, 2001.  The Commissioners signed a “Certificate of Appreciation” for Mr. Young.  Mr. Bagwell made a motion to appoint Ms. Sheryl Graham to serve on the Howard County Plan Commission for a term of four (4) years.  Mr. Harbaugh seconded the motion and it carried.

 

3         Kokomo Howard County Emergency Management Advisory Council:  Mr. Robert Oiler’s term expired December 31st, 2001.  Mr. Harbaugh made a motion to reappoint Mr. Oiler for a one (1) year term.  Mr. Bagwell seconded the motion, which carried.

 

4         Commissioner Committee Appointments for 2002:  This matter was postponed until later in the meeting.  (See pages 7 and 8, IN THE MATTER OF COMMISSIONER ISSUES)

 

IN THE MATTER OF INFORMATION SYSTEMS MANAGER ISSUES:

 

Mr. Terry Tribby, Information Systems Manager, presented the following information to the Commissioners:

 

                1.     Sheriffs Department software upgrade:  Quotes were received from hardware vendors in the amounts as follows:

                                                                Dell                                                 $        821.00

                                                                Compaq                                         $        983.00

                                                                Hewlett Packard                           $     1,159.00

 

There are thirty (30) systems to upgrade.  Mr. Tribby estimated that it will take two (2) hours to upgrade each system, for a total of sixty (60) hours.  In summary, the total estimated cost of the project is $29,880.00.  Mr. Bagwell made a motion to approve the purchase of equipment from Dell including installation and shipping subject to approval of funding by the County Council.  Mr. Harbaugh seconded the motion, which carried.

 

3.        The wireless link between the Administration Center and Government Building was completed and is working very well.  It will take thirty (30) days to bring the County Board of Health server over to the Administration Center and another thirty (30) days to monitor the traffic back and forth to make sure there is enough band width (11 megabit) for the Board of Health.  Mr. Tribby said the project cost is just under $5,000.00, which is lower than the budgeted amount of $6,000.00.

 

4.        Open windows financials upgrade has been completed since the last meeting.  Mr. Tribby advised the project went very well. 

 

5.        CSI submitted figures for support for 2002.  Mr. Tribby has not had an opportunity to review all of the figures.  He will conduct an inventory to make sure that the billing is correct and up to date.  Mr. Tribby said this support contract would be reviewed in conjunction with working on the network layout design for the Courthouse.

 

6.        Mr. Tribby will continue with designing the Courthouse network layout when an office layout plan is received from Mr. Bassett.

 

IN THE MATTER OF CURRENT COUNTY RENOVATION PROJECTS:

 

Mr. William Bassett of William Bassett and Associates reported the following issues for Commissioner information and approval:

 

1.        Courthouse Renovation Project:  The office layout is in the process of being designed and may be finished by next week.  Mr. Bassett asked the Commissioners to request a meeting for determination of the prevailing wage scale.  Mr. Bassett stated that an agent for the “owner” needs to be present at the meeting.  Mr. Raver said he served as the County Representative for “citizens and taxpayers” at previous renovation project meetrings.  Mr. Raver is slated to be reappointed as the Wage Determination Representative when the Commissioner Committee Appointments are discussed later on during this meeting.

 

Mr. Bagwell made a motion to request a prevailing wage determination hearing for the Courthouse Renovation Project.  Mr. Harbaugh seconded the motion and it carried.

 

2.        Administrative Center Repair Project:  The contractor should be finished with the punch list this week.

 

3.        County Parking Lot Renovation Project:  There was no new information to report.  The two (2) streetlights that have been ordered have not yet been received.

 

4.        In the matter of the E-911 Office Expansion:  Approximately one half (1/2) of the items on the punch list have been completed.  The railing was completed.  The facility is being used.  The two (2) new doors that were ordered are not anticipated to arrive for at least another two (2) weeks.  Mr. Bassett hopes to finish the remainder of the punch list by the end of this week.

 

5.        Community Corrections Remodeling:  Mr. Bassett said he will meet with Steve Maus this week to discuss changes to the layout.

 

Mr. Raver said a portion of the Property Systems Office remains on the second (2nd) floor in the Government Building.  Property Systems will move into Mr. Maus’ former office on the first (1st) floor once it is vacated.  Mr. Maus is not going to vacate the first (1st) floor office until the second (2nd) floor remodeling is finished.  Mr. Raver advised that the area formerly occupied by the Food Stamp Office needs to be reserved for a temporary office for Property Systems.  Mr. Bassett said he would discuss this matter with Mr. Maus and return to the Commissioners with a preliminary time frame to be used for coordination of moving Property Systems.

 

 

IN THE MATTER OF COUNTY PROPERTY AND CASUALTY INSURANCE:

 

Mr. Phil Thatcher, Miles & Finch, Inc., presented the following information for Commissioner approval.  Mr. Thatcher reported that the property insurance industry is currently in disarray.  The insurance market conditions have changed, especially since the September 11th, 2001 disaster.  The County’s annual premium has increased approximately 12% for 2002.

 

The County’s insurance carrier is with the same company as last year.  All of the coverage, excluding the Public Officials Errors & Omissions Liability and Law Enforcement Professional Liability, is with the Selective Insurance Company.  The professional liability coverage is with Northland Insurance Company, which is subsidiary company of Selective Insurance Company.

 

The property insurance for 2002 is basically the same as last year, at replacement cost value.  The Johanning Civic Center is insured on a separate policy through Miles and Finch.  Mr. Raver asked if there would be any benefit to including the Johanning Civic Center in the County’s blanket policy.  Mr. Thatcher said the coverage would be identical except the deductibles may be a different amount.  From a cost standpoint, Mr. Thatcher estimated that it might be less expensive to include the Civic Center on the County policy.

 

Mr. Thatcher asked if the County has a financial interest in the Johanning Civic Center building.  Attorney Murrell stated that the County does not have a title to the building.  It is owned by a building corporation.  Mr. Thatcher explained if the County has an insurable interest in the building, the building corporation could be added to the County’s insurance policy.  Attorney Murrell said the County would more likely have more of an insurable interest in the building once the reorganization is finished, when the County will be directly in control of the operation.  Mr. Thatcher advised that if an entity receives funds from the County, the County does have an insurable interest in the entity.  Mr. Raver suggested that including the Johanning Civic Center on the County Insurance Policy is something that the Commissioners may want to consider in the future.

 

Mr. Thatcher briefly addressed the professional and non-professional liability coverages.  Inland Marine covers all equipment that can be taken off premises.  General Liability protects the County for alleged bodily injury or property damage claims.  Someone hitting a pothole in a County road or a slip and fall injury on County premises are typical claims.  The annual premium is based on the 2002 budget.  The Law Enforcement Professional Liability protects the County from any alleged bodily injury or property damage claims during law enforcement activity.  This also includes the jail facility.  Most of the coverages are for violations of civil rights.  Public Official’s Errors & Omissions Liability protects County employees for errors and omissions that they would have such as failure to provide services, including violation of civil rights.  The coverage also includes injury caused by demotion, dismissal, failure to promote or otherwise, arising out of employment or perspective employment.  The Automobile Insurance covers all of the vehicles on file or about to be filed with the Selective Insurance Company.  The Premium Recap reflects the increase in premiums.  The aggregate increase is approximately 12-1/2% over last year. 

 

Attorney Murrell complimented Northland Insurance Company as being good to work with and very prompt in responding to claims.  He also complimented Mr. Thatcher and Miles & Finch Insurance Company for resolving issues for the County.  Attorney Murrell said the County is well served by the insurance carrier and Mr. Thatcher.  Auditor Martha Lake validated Attorney Murrell’s compliments.

 

Following the presentation, Mr. Harbaugh made a motion to approve the insurance coverage as presented as of December 31st, 2001, for 2002.  Mr. Bagwell seconded the motion, which carried.

 

IN THE MATTER OF PRECINCT STATE APPROVAL:

 

Howard County Clerk Linda Koontz presented the following report for Commissioner information and approval:

 

Mrs. Koontz said the maps, legal descriptions, census block numbers and IEC-8 is required to be on file in the Office of the Howard County Auditor.  Mrs. Koontz said approval was received on December 20th, 2001 from the Indiana Election Division.  The next step is to prepare a legal publication of the revised precincts and provide a list of the new precincts and polling sites as well as the redistricting of the County Council Districts.

 

Attorney Murrell advised that the legal advertising currently needed is in regard to the precinct issue.  The Council Districts and Commissioner Districts have already been advertised.  Attorney Murrell stated that on October 15, 2001, Order 2001-BCC-49, an Order confirming the existing precincts and establishing the new precincts (pursuant to Indiana Code 3-11-1.5) was approved by the Commissioners.  Mrs. Koontz forwarded the Order on to the Indiana Election Commission.  The Order was approved by the Election Commission, effective December 20th, 2001.  The Order was made as of October 15, 2001, and it was stated that the Order would become effective on approval by the Election Commission.   

 

Mr. Bagwell made a motion that the Board hereby confirms its previous Order made under Ordinance No. 2001-BCC-49 as being issued on October 15, 2001, effective December 20, 2001.  Mr. Harbaugh seconded the motion and it carried.

 

Attorney Murrell advised that the publication must be made within fourteen (14) days of January 2nd, 2002, which is the date that Mrs. Koontz actually received the memorandum from the State.  Mr. Harbaugh made a motion to authorize County Clerk Linda Koontz to work with County Attorney Larry Murrell to prepare the proper advertising and notification on the precinct establishment.  Mr. Bagwell seconded the motion, which carried.

 

IN THE MATTER OF THE ANIMAL CONTROL CONTRACT:

 

Mr. Beryl Greer and Ms. Jackie Koontz presented the following issue for Commissioner information and approval:

 

Mr. Greer said the Humane Society requested $149,983 in appropriations for 2002.  The Council approved $125,000.  Due to the increasing cost of operating expenses, the Humane Society is requesting the additional $24,983 from the County to cover the increased costs of maintaining the Animal Control Contract as presented for 2002.  Without the extra funding, the society would need to suspend its second shift coverage and bill overtime on a monthly basis. 

 

Mr. Greer said in 2001, the appropriations received from the City and County for animal control was $291,000.00, but the expenses added up to $360,000.00.  Mr. Greer said the Humane Society cannot continue to operate the program with this kind of deficit.

 

Assistant County Attorney Brian Oaks handles the legal issues of dog complaints and works with the Humane Society, but was unable to attend the meeting.  On behalf of the County Legal Department, Attorney Murrell stated that it was important to have the Humane Society operating at full capacity to control animals in the County.  Attorney Oaks spends a lot of time on this issue and to cut back on the service may create problems for enforcement of the Dog Ordinance.  Attorney Murrell reminded the Board that an amendment to the Dog Ordinance was approved in 2001, which gives the agency the power to issue citations.  Any reduction in service would have a negative effect on trying to upgrade the program.

 

The original 2002 Animal Control Contract approved by the Board on December 3rd, 2001, was not accepted by the Humane Society.  Today, a contract was re-presented to the Board as a one (1) month contract.  Mr. Greer said the Society prefers an annual contract but if the County Council does not approve the change in appropriations, the contract will be revised with reduced services. 

 

Mr. Bagwell made a motion to authorize and support the request for $24,983.00 from the County Council.  Mr. Harbaugh seconded the motion and it carried. 

 

The Kokomo Humane Society Animal Control Contract with Howard County for the month of January 2002 was approved by a motion made by Mr. Harbaugh, seconded by Mr. Bagwell and carried.

 

To clarify the record, Mr. Bagwell made a motion to rescind the approval of the original annual 2002 Animal Control Contract signed by the Board on December 3rd, 2001. Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF SHERIFF DEPARTMENT ISSUES:

 

Mr. Tony Ramsey, Dispatch Supervisor, presented the following issues for Commissioner information and approval:

 

                1.     FIRST QUARTER REQUESTS FOR DISPATCH OPERATIONAL COSTS:  The Dispatch Center of the Sheriff’s Department and Kokomo Police Department are working on merging into one (1) unit by April 1st, 2002.  However, the Dispatch Center needs some operational money now to start the year.  The following amounts were requested:

 

                        1.     IDACS Coordinator                                            $29,644.00       Yearly Salary

                        2.     Full Time Dispatcher                                          $29,144.00       Yearly Salary

                        3.     Clothing Allowance for 12                                             

                                Employees @ $500.00 per Employee                  $6,000.00       Yearly Cost

                        4.     Equipment                                                            $35,000.00

                        5.     Overtime                                                               $10,000.00

                               

Discussion ensued.  Mr. Raver questioned if the PAC Committee should review the position requests. Mr. Ramsey asked if the Interlocal Agreement was completed.  Attorney Murrell said the Interlocal Agreement is still in the draft stage.  The City and County are working on some of the language.  Mr. Raver felt that the PAC Committee and County Council should have an opportunity to review this request. 

 

Mr. Bagwell said he is Chairman of the Metropolitan Communications Executive Board, consisting of the Sheriff, Police Chief, Fire Chief and Emergency Management Director.  This Board is currently working on issues so that an Interlocal Agreement can be circulated for review. 

 

Mr. Bagwell said the Dispatch Operational Costs Request can go before the PAC Committee, but it will cause a delay.  Mr. Bagwell stated the Dispatch Department needs operational funding now to use before the Interlocal Agreement goes into effect and the merge is accomplished.  An IDACS Coordinator is needed.  It is not a new position.  It is the continued funding of a position that existed last year out of the E-911 Account.

 

Mr. Ramsey said the funding in 2001 for a Dispatcher was only for a part time position.  The part time position, plus the overtime work, to fulfill the job exceeded $40,000.00.  (Approximately $16,000.00 for part time and $25,000.00 for overtime)  In order to save costs, Mr. Ramsey requested a new full time Dispatcher for 2002. 

 

                        The clothing allowance for $500.00 per employee is the same as last year’s allowance.

 

Mr. Bagwell said Items No. 1, 2, 3 and 5 could be funded out of the E-911 Account.  All or a portion of Item No. 4 can be paid out of the Equipment Account.  The definition of E-911 Account was discussed.  Mr. Raver said he would like to learn more about how much money is received and spent out of the E-911 Account.

 

Mr. Harbaugh suggested that no action be taken on this matter until more information is received.  Attorney Murrell said the Board cannot take any action on this matter until legal advertising is done to address additional appropriations.

 

2.        COMMUNICATION EQUIPMENT SERVICE AGREEMENT:  A contract was reviewed from Mobile Radio of Kokomo, Inc. in the total annual amount of $9,500.00.  Mr. Bagwell made a motion to approve the contract from Mobile Radio of Kokomo, Inc. for the Equipment Services Agreement.  Mr. Harbaugh seconded the motion and it carried.

 

Mr. Bagwell amended his motion to authorize the President to sign said contract on behalf of the Commissioners.  Mr. Harbaugh seconded the motion and it carried.

 

                3.     Singular Wireless Agreement for Phase I for the Dispatch Center:  Mr. Ramsey explained that Phase I identifies the location of the tower that calls are bounced off of.  Phase II, which will be activated soon, will enable a cell phone call location to be identified.  Attorney Murrell reported that Singular Wireless completed the requested changes to the agreement.  Attorney Murrell reminded Mr. Ramsey to complete and return the PSAP Data Sheet.  Mr. Bagwell made a motion to approve the Information Exchange Agreement and the Service Order Form and authorize the President to sign the documents of behalf of the Board.  Mr. Harbaugh seconded the motion and it carried.

 

IN THE MATTER OF JUVENILE ACCOUNTABILITY BLOCK GRANT AMENDMENT:

 

Mr. Don Travis, Chief Juvenile Probation Officer, presented the JAIBG Grant Amendment for the Commissioners’ consideration.  Mr. Travis explained that the amendment was part of the original grant and awarded an additional $10,000.00 from the Indiana Criminal Justice Institute.  The total received from the JAIBG Award was $62,271.00  The match money that goes with it is a collaboration of five (5) counties.  Howard County’s portion of the match money for this amendment will only be $500.  A motion was made by Mr. Bagwell to approve the revised JAIBG Grant Amendment and authorize the President to sign the document on behalf of the Board.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF PROFESSIONAL SERVICES AGREEMENT:

 

Mr. Jim Stout, Project Manager, with The Schneider Corporation presented a Contract for Professional Services for the Geographic Information System.  This is a contract that The Schneider Corporation has had with Howard County for a number of years.  The County has utilized this for map maintenance, consulting and planning, computer programming and similar matters. 

 

Auditor Martha Lake mentioned there were some problems with the maps.  Mr. Stout explained that another firm by the name of Sidwell has gone through the process of renumbering all the parcels in the county.  The problems were discrepancies between the computer map and the tax database.  Mr. Stout said The Schneider Corporation is committed to resolving these problems.  Mr. Stout also mentioned the only difference from the previous agreement was that the hourly billing rate increased approximately 6%.  As an example Mr. Stout said as a Project Manager, his hourly rate increased from $95 to $105 per hour.

 

Auditor Martha Lake did not feel that there is a conflict of The Schneider Corporation Services and the project that Sidwell is working on.  Sidwell is assigning numbers on the parcels throughout the county.  Mrs. Lake stated that Mr. Stout has been part of the maintenance team.  She recommended retaining The Schneider Corporation’s services.  The fees to The Schneider Corporation are paid out of the Reassessment Fund.

 

Mr. Bagwell made a motion to approve the Professional Services Agreement with The Schneider Corporation for GIS Professional Services.  Mr. Harbaugh seconded the motion, which carried.

 

 

IN THE MATTER OF POOR RELIEF FOR CENTER TOWNSHIP:

 

A Poor Relief Hearing was conducted on December 28, 2001 for Center Township on behalf of John and Barbara Gillard.  Commissioner Bagwell, Poor Relief Hearing Officer, stated a recommendation was made to reverse the denial on the prescription request and uphold the denial on the request for rent assistance made by the Center Township Trustee on December 28, 2001.  Mr. Bagwell made a motion to reverse the denial for prescription drugs and to uphold the denial for rent assistance.  Mr. Harbaugh seconded the motion and it carried.

 

A Poor Relief Hearing was scheduled for Center Township on behalf of Curtis Sample.  Commissioner Bagwell, Poor Relief Hearing Officer, reported that the recommendation was to uphold the denial for rent assistance made by the Center Township Trustee on December 20, 2001.  A motion was made by Mr. Bagwell to uphold the denial.  Mr. Harbaugh seconded the motion and it carried.

 

IN THE MATTER OF CLAIMS AND REPORTS:

 

Howard County Auditor Martha J. Lake presented the following reports for Commissioner information and approval:

 

1.        Commissioners’ Salary Claims for hourly, salary and overtime for January 11th and January 18th, 2002 were approved on a motion made by Mr. Harbaugh, seconded by Mr. Bagwell and carried.

 

2.        The Weights and Measures Report for November through December 2001 was presented and accepted on a motion made by Mr. Bagwell, seconded by Mr. Harbaugh and carried.

 

IN THE MATTER OF COUNTY ATTORNEY ISSUES:

 

1.        County Attorney Larry Murrell presented a claim for his monthly office allowance in the amount of $550.00.  Mr. Bagwell made a motion to approve payment, seconded by Mr. Harbaugh the motion carried.

 

2.        County Attorney Murrell presented a claim for legal services rendered by Barnes and Thornburg in connection with the Civic Center Board Reorganization in the amount of $360.00.  Payment was approved on a motion by Mr. Bagwell, seconded by Mr. Harbaugh and carried.

 

3.        Attorney Murrell presented the executed Lease Agreement with Lattice Communications, LLC for the tower, formerly approved by the Board, to the Auditor for placement in the Real Estate File.

 

4.        The Quarterly Progress Report required for the Build Indiana Funds administered through the Sheriffs Department was received.  As per the agreement with the Sheriffs Department, Mr. Harbaugh made a motion to authorize the Auditor to refer the Quarterly Progress Report to the Sheriff’s Department for completion and return to the Auditor by January 15th, 2002.  Mr. Bagwell seconded the motion, which carried.

 

5.        A Community Information Meeting was scheduled for Wednesday, January 23rd, 2002 at 6:30 p.m. at Darrough Chapel School for the purpose of reviewing the sewage system situation in the Darrough Chapel area.  Mr. Bagwell said he will be out of town on that day but will try to return in time to attend the meeting.  Mr. Harbaugh will also be out of town but he was positive he would be able to attend the meeting.  Mr. Bagwell made a motion to set a Special Called Commissioners’ Meeting on Wednesday, January 23rd, 2002 at 6:30 p.m. at Darrough Chapel School Gymnasium to discuss the Darrough Chapel sewer situation.  Mr. Harbaugh seconded the motion and it carried.

 

IN THE MATTER OF COMMISSIONER ISUES:

 

1.        Mr. Raver received a phone call concerning plowing snow and salting.  The County Maintenance Department received a request from personnel at the Seiberling Museum to salt their parking lot.  The Maintenance Department does not have any salting equipment so the County Highway Department took care of it on a one (1)-time basis.  Mr. Raver asked if there was a policy regarding salting the parking lot.  Mr. Bagwell felt that it was not the responsibility of the Highway Department to salt the parking lot.  Mr. Bagwell stated the Maintenance Department plows County parking lots but they normally do not salt them.  It was the Board’s consensus that the Maintenance Department will plow the drive and salt the sidewalks at the Seiberling Museum.

 

2.        Commissioner Committee Appointments for 2002 are as follows:

 

 

PAUL J. RAVER                                                 4-H Exhibit Association

    President                                                           County Extension Council

                                                                                Solid Waste District

                                                                                Wage Determination Representative

                                                                                Building & Grounds Superintendent

                                                                                Court House Renovation

                                                                                County Home (Haven)

                                                                                Drainage Board

                                                                                Darrough Chapel Sewer Planning

                                                                                Kokomo/Howard County Governmental

                                                                                       Coordinating Council (As President)

                                                                                Draft of Commissioners Budget for 2003 (As President)

                                                                                Draft of EDIT Budget (As President) in cooperation

                                                                                       with President of County Council

 

                                                                               

BRADLEY J. BAGWELL                                  Work Force Development District V

    Vice President                                                   Howard County Plan Commission

                                                                                Solid Waste District

                                                                                Community Corrections & Work Release

Waste Disposal including Taylor Regional Sewer District,

       Septage Disposal and County Sewer Plan

Technology Coordinator

Kokomo/Howard County Joint Dispatch

Township Trustee Welfare Appeals

Drainage Board

Emergency 911 Operating System

Kokomo Technology Center Executive Board

 

 

JOHN B. HARBAUGH                                       Plat Review Committee

     Member                                                            Insurance Committee

                                                                                Solid Waste District

                                                                                Personnel Administration Committee (PAC)

                                                                                Kokomo/Howard County Development Corporation

                                                                                Emergency Planning Council

                                                                                Federal Planning Council (FEMA)

                                                                                Main Street Association

                                                                                Traffic Commission

                                                                                County Highway Department

                                                                               

Mr. Harbaugh made a motion to approve the list of Commissioner Committee Assignments for 2002.  Mr. Bagwell seconded the motion and it carried.                                          

 

There being no further business to come before the Board at this time, Mr. Bagwell made a motion to adjourn.  Mr. Harbaugh seconded the motion and it carried.  The meeting closed at 11:38 a.m.

 

 

                                                                                                    THE HOWARD COUNTY BOARD OF COMMISSIONERS:

 

 

                                                                                                                ___________________________________________

                                                                                                                PAUL J. RAVER, PRESIDENT

 

 

                                                                                                                ___________________________________________

                                                                                                                BRADLEY J. BAGWELL, VICE-PRESIDENT

 

 

                                                                                                                ___________________________________________

                                                                                                                JOHN B. HARBAUGH, MEMBER

 

 

 

ATTEST:

 

 

__________________________

MARTHA J. LAKE, AUDITOR

Commissioner Minutes, January 7, 2002