Howard County Board of Commissioners met in Special Session on
The meeting was called to order by Lieutenant Steve Rogers and conducted by President Paul Raver.
The minutes from the last regular
meeting held on
IN THE MATTER OF COMMISSIONER APPOINTMENTS:
Personnel Administrator Wanda McKillip presented the following information:
1. City of Firsts Automotive Heritage
Museum/Johanning Civic Center, Inc. Board: (Per the new agreement there
are 9 members to this board; 3 are appointed by the Council; 6 are appointed by
Commissioners.) The County Council
had appointed Dwight Singer, Mike
Olrick and John Holmes to the Board at their meeting held on
a. The Howard County Convention & Visitors Bureau (CVB) presented the following names to the Commissioners for consideration:
Peggy Hobson, CVB Executive Director
Kim Mills, CVB Assistant Director
Jennifer McMullen, CVB Sales Manager
Sherry Hawkins, CVB Office & Visitor Information Manager
Bagwell made a motion to appoint Peggy Hobson to the City of
b. The Pioneer Auto Club representative nominees were as follows:
Mr. Harbaugh made a motion
to appoint Tom Sheehan to the City of
Brad Bagwell was appointed as a representative to the City of
d. Mr. Bagwell made a motion to
appoint Larry Hinesley to the City of
Jim Brannon and Rick Seegert were appointed to the City of
f. Mr. Bagwell made a motion, seconded by Mr. Harbaugh and carried, for the following initial terms to be served:
Peggy Hobson and Tom Sheehan 1 Year Terms
Brad Bagwell and Larry Hinesley 2 Year Terms
Jim Brannon and Rick Seegert 3 Year Terms
2. The Howard County Traffic Commission Appointment for a citizen member was delayed until later in the meeting. (See page 3, In the Matter of Traffic Commission Appointment)
3. A Certificate of Appreciation for Barney Shane for serving on the Howard County Convention & Visitors Bureau Board was acknowledged by the Commissioners.
Resolution No. 2002-BCC-25 was presented to
Howard County Recorder Marilyn J. Shirley in recognition of her dedication
and accomplishments with Howard County Government and in honor of her
IN THE MATTER OF
Mr. Phil Thatcher, Miles and Finch
Insurance Agency presented the renewal
The costs for reinsurance (an insurance purchased by insurance companies so they dont get hit with the full impact of a catastrophic claim) costs have increased by 50% in the past six months. During the late 1990s, investment income outweighed underwriting losses by 15% to 25%. During the past three years, investment income virtually non-existed and companies tightened underwriting controls. The Insurance industry has experienced a multitude of mergers and acquisitions during the past five years. Currently there is an inordinate amount of asbestos claims that insurance companies are still paying.
The number of litigation claims and defense costs has greatly increased in recent years. Also, the Indiana State Supreme Court recently ruled that certain exclusions should not be in the policies. Traditional pollution and environmental exclusions exposes insurance companies to claims that have not been incorporated in premium calculations.
Mr. Thatcher said the good news is that the Countys rate increase is
not going to increase 25% to 30% as initially anticipated. The premiums will only increase approximately
15% to 16%. The policys term is from
Most of the coverages are with Selective Insurance Company. Professional Liability, Public Officials Errors & Admissions Liability, and Law Enforcement Professional Liability coverages are with Northland Insurance. Both companies are A+ rated carriers. There are very few changes in the coverages compared to the previous year. The following coverages were briefly outlined for Commissioner information:
Blanket building & contents limit of $53,851,950. This figure is a summary of replacement costs for all County owned buildings. The coverage includes a Loss of Rents. The deductible for property claims increased from $1,000 to $2,500.
Property Extensions of Coverage:
These are built-in coverages. The main one is Ordinance or Law. Should uniform building codes change during construction of a building there will be money available to repair the building up to the new code standards. $ 64,352
Inland Marine Coverage: $ 16,530
Covers all mobile equipment, contractors equipment, and unscheduled tools that are taken off-premise. The Highway Department provides an updated equipment inventory list each year to the insurance agency. The E-911 radio and computer equipment is covered under Building & Contents.
Crime Coverage: . $ 3,400
Provides a $100,000 Blanket Employee
Dishonesty and Depositors Forgery. The
elected officials are already covered with bonds for elected officials in an
amount dictated by state statute. Money
& Securities coverage in the amount of $7,500 was briefly discussed. Certain
General Liability: $147,365
Protects the County from bodily injury or property damage claims.
Law Enforcement Professional Liability: .. $101,565
This is one of the biggest exposures the County may have. This policy protects the County from any alleged law enforcement incident.
Public Officials Errors & Omissions Liability: .. $ 49,647
Automobile: .. $143,809
Provides $1,000,000 coverage per accident and coverage for other related liabilities.
Total Annual Premium $526,668
Mr. Bagwell made a motion to approve the new insurance policy effective
IN THE MATTER OF TRAFFIC COMMISSION APPOINTMENT:
Sheriff-elect Marshall Talbert recommended Aaron Schaal of the Indiana State
Police to represent the citizen member on the Howard County Traffic Commission
IN THE MATTER OF REIMBURSEMENT FOR ELECTION COSTS RESOLUTION NO. 2002-BCC-26:
Howard County Clerk Linda Koontz and Howard County Clerk-elect Mona Myers presented the following issue for Commissioner information and approval:
Resolution No. 2002-BCC-26 is a Resolution of the Howard County Board of Commissioners Authorizing Request for Reimbursement of Election System Costs. The proposed funding for this reimbursement will be a combination of Federal and state monies. Discussion of this reimbursement fund has been going on for about one year. The Federal and State legislatures passed the laws but the funding has been delayed due to the serious budget situation.
Ms. Koontz felt that the reimbursement is worth trying to pursue since it
will not cost anything to apply for it.
Mr. Bagwell made a motion to approve Resolution No. 2002-BCC-26, Authorizing the Request for Reimbursement of Election Systems Costs. Mr. Harbaugh seconded the motion, which carried.
IN THE MATTER OF COURTHOUSE RENOVATIONS:
Mr. William Bassett of William Bassett and Associates was unable to attend the meeting. Commissioner Raver, along with Maintenance Superintendent Tom Harrison, reported on the status of the Courthouse renovations:
· Work is being done on every floor. The renovations are progressing according to schedule.
· The contractors are currently working on the northeast corner of the building. New ceiling supports have been installed in the Election Board area. The Drug Task Force Office will temporarily move around the corner and the Adult Probation Office will be moved to the basement.
· In the basement, contractors are working on the former Prosecutors Office and Title IV area. The original plans did not include replacement of carpet and paint in portions of these areas. However, due to the age and condition of the carpet and paint, plans were changed to accommodate the re-carpeting and re-painting of those two areas. Once the Title IV area is completed the Drug and Alcohol Office will move in temporarily. It is not anticipated that any more offices will need to temporarily move out of the Courthouse for the construction work.
The Clerks Office and Prosecutor are settled into their new locations
on the second floor. A glass entry door
will be provided to the Clerks Office as requested by the
· The new courtroom and judges chambers are nearing completion. The contractors agreed to finish these areas so Juvenile Court can be temporarily held in the courtroom.
· The wall has been torn out in the former Clerks Office on the third floor.
· Work was being done in Circuit Court on Friday, December 27th to move the witness stand to same side as the jury. The construction work was pre-arranged to be done while court is not in session.
· Walls and the sprinkler system are being installed in the former Law Library area.
· No-longer-used-furniture is being placed inside a temporary trailer on the east lawn of the Courthouse in the case that any of it is found to be needed in the future.
Judge-elect Doug Tate wants to use his own furniture for the
The Clerk obtained quotes for furniture in the Election Room and break rooms. The Commissioners require that any new furniture needs to be purchased with a blanket order. Mr. Raver will meet with Clerk-elect Mona Myers to discuss her furniture needs.
IN THE MATTER OF
Mr. Paul Wood, President of The Main Street Association contacted Commissioner Raver about setting up a pyrotechnics display on the Courthouse roof for the New Years Eve event. Pyrotechnic Productions, Inc. (insured) and Kokomo Main Street Association (certificate holder), provided a Certificate of Insurance for $2,000,000 specifically for the event at the Court House on 12/31/02-01/01/03.
Mr. Harbaugh made a motion to approve The Main
Street Association to use the Courthouse roof to set up a pyrotechnics display
IN THE MATTER OF COMMUNICATIONS/DISPATCH BUDGET FOR 2003:
Communications Director Tony Ramsey submitted a
request for the 2003 Dispatch Budget in the amount of $147,432.00 to be paid
out of the E-911 Fund. Included in the
request is a salary change from $29,644 to $30,644 for an existing position,
changing it to a supervisor position. In
addition, a new position with a salary of $29,644 for a new afternoon shift
supervisor position is requested. Since
raises and new positions were not given to other departments for budget year
2003, it was suggested to refer these requests to the
Mr. Bagwell made a motion to advertise the request out of the E-911 Fund for the items listed to be considered at the January 21st 2003 Commissioners meeting and refer the additional employee and salary increase request to the PAC for its consideration. Mr. Harbaugh seconded the motion, which carried.
IN THE MATTER OF CLAIMS AND REPORTS:
Commissioners Salary Claims
for hourly, salary, and overtime payable for
IN THE MATTER OF ATTORNEY ISSUES:
IN THE MATTER OF COMMISSIONERS ISSUES:
1. The Weights and Measures Monthly Report for November 15th through December 15th, 2002 was accepted on a motion made by Mr. Bagwell, seconded by Mr. Harbaugh, which carried.
Commissioner Raver presented a
3. Commissioner Raver was commended on his dedication, active involvement, and organizational skills serving as President of the Howard County Board of Commissioners for the year-2002.
There being no further business before the Board at this time, Mr. Bagwell made a motion to adjourn. Mr. Harbaugh seconded the motion and it carried. The meeting closed at
PAUL J. RAVER, PRESIDENT
BRADLEY J. BAGWELL, VICE-PRESIDENT
JOHN B. HARBAUGH, MEMBER