HOWARD COUNTY BOARD OF COMMISSIONERS MEETING DECEMBER 30, 2002

 

 

The Howard County Board of Commissioners met in Special Session on Monday, December 30, 2002, at 8:30 a.m. in Hearing Room No. 338 of the Howard County Administration Center.  Those in attendance included President Paul J. Raver, Vice President Bradley J. Bagwell, and Member John B. Harbaugh.  Also present were County Attorney Larry Murrell, Personnel Administrator Wanda McKillip, and Auditor Martha Lake.

 

The meeting was called to order by Lieutenant Steve Rogers and conducted by President Paul Raver.

 

The minutes from the last regular meeting held on December 16, 2002 were considered.  Auditor Martha Lake advised that copies of Resolution No. BCC-2002-22 and Resolution No. HCC-2002-24, along with the newly approved Sheriff’s contract with Sheriff-elect Marshall Talbert were attached to the minutes for future reference.  Mr. Bagwell made a motion to approve the minutes as submitted.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF COMMISSIONER APPOINTMENTS:

 

Personnel Administrator Wanda McKillip presented the following information:

 

                1.     City of Firsts Automotive Heritage Museum/Johanning Civic Center, Inc. Board: (Per the new agreement there are 9 members to this board; 3 are appointed by the Council; 6 are appointed by Commissioners.)  The County Council had appointed Dwight Singer, Mike Olrick and John Holmes to the Board at their meeting held on December 17, 2002.

 

                        a.     The Howard County Convention & Visitor’s Bureau (CVB) presented the following names to the Commissioners for consideration:

 

                                                                        Peggy Hobson, CVB Executive Director

                                                                        Kim Mills, CVB Assistant Director

                                                                        Jennifer McMullen, CVB Sales Manager

                                                                        Sherry Hawkins, CVB Office & Visitor Information Manager

               

Mr. Bagwell made a motion to appoint Peggy Hobson to the City of Firsts Automotive Heritage Museum/Johanning Civic Center, Inc. Board.  Mr. Harbaugh seconded the motion and it carried.

                       

                        b.     The Pioneer Auto Club representative nominees were as follows:

 

                                                                        Tom Trauring

                                                                        Steve Ortman

                                                                        Tom Sheehan

 

Mr. Harbaugh made a motion to appoint Tom Sheehan to the City of Firsts Automotive Heritage Museum/Johanning Civic Center, Inc. Board.  Mr. Bagwell seconded the motion, which carried. 

 

c.        Brad Bagwell was appointed as a representative to the City of Firsts Automotive Heritage Museum/Johanning Civic Center, Inc. Board on a motion made by Mr. Harbaugh.  Mr. Bagwell seconded the motion and it carried.

 

d.       Mr. Bagwell made a motion to appoint Larry Hinesley to the City of Firsts Automotive Heritage Museum/Johanning Civic Center, Inc. Board.  Mr. Harbaugh seconded the motion and the motion carried.

 

e.        Jim Brannon and Rick Seegert were appointed to the City of Firsts Automotive Heritage Museum/Johanning Civic Center, Inc. Board on a motion made by Mr. Bagwell.  Mr. Harbaugh seconded the motion, which carried.

 

f.         Mr. Bagwell made a motion, seconded by Mr. Harbaugh and carried, for the following initial terms to be served:           

                                                                        Peggy Hobson and Tom Sheehan             1 Year Terms

                                                                        Brad Bagwell and Larry Hinesley           2 Year Terms

                                                                        Jim Brannon and Rick Seegert               3 Year Terms

 

2.        The Howard County Traffic Commission Appointment for a citizen member was delayed until later in the meeting.  (See page 3, “In the Matter of Traffic Commission Appointment)

 

3.        A Certificate of Appreciation for Barney Shane for serving on the Howard County Convention & Visitor’s Bureau Board was acknowledged by the Commissioners.

 

4.        Resolution No. 2002-BCC-25 was presented to Howard County Recorder Marilyn J. Shirley in recognition of her dedication and accomplishments with Howard County Government and in honor of her retirement after December 31, 2002.  Mr. Bagwell made a motion to adopt Resolution No. 2002-BCC-25.  Mr. Harbaugh seconded the motion and it carried.

 

 

 

 

IN THE MATTER OF COUNTY PROPERTY & CASUALTY INSURANCE RENEWAL:

 

Mr. Phil Thatcher, Miles and Finch Insurance Agency presented the renewal policy for County Property and Casualty Insurance for the year-2003.  Mainly due to the nation’s tragedy of September 11, 2001, there has been a substantial increase in costs and coverage restrictions for commercial insurance. 

 

The costs for reinsurance (an insurance purchased by insurance companies so they don’t get hit with the full impact of a catastrophic claim) costs have increased by 50% in the past six months.  During the late 1990’s, investment income outweighed underwriting losses by 15% to 25%.  During the past three years, investment income virtually non-existed and companies tightened underwriting controls.  The Insurance industry has experienced a multitude of mergers and acquisitions during the past five years.  Currently there is an inordinate amount of asbestos claims that insurance companies are still paying. 

 

The number of litigation claims and defense costs has greatly increased in recent years.  Also, the Indiana State Supreme Court recently ruled that certain exclusions should not be in the policies.  Traditional pollution and environmental exclusions exposes insurance companies to claims that have not been incorporated in premium calculations.

 

Mr. Thatcher said the good news is that the County’s rate increase is not going to increase 25% to 30% as initially anticipated.  The premiums will only increase approximately 15% to 16%.  The policy’s term is from December 31, 2002 through December 31, 2003. 

 

Most of the coverages are with Selective Insurance Company.  Professional Liability, Public Officials Errors & Admissions Liability, and Law Enforcement Professional Liability coverages are with Northland Insurance.  Both companies are A+ rated carriers.  There are very few changes in the coverages compared to the previous year.  The following coverages were briefly outlined for Commissioner information:

 

Property Coverage:

Blanket building & contents limit of $53,851,950.  This figure is a summary of replacement costs for all County owned buildings.  The coverage includes a Loss of Rents.  The deductible for property claims increased from $1,000 to $2,500. 

                        And

Property Extensions of Coverage:                                                                                                                       

These are built-in coverages.  The main one is Ordinance or Law.  Should uniform building codes change during construction of a building there will be money available to repair the building up to the new code standards. ……………………………………………………                                                                                   $  64,352

 

Inland Marine Coverage: …………………………………………………………………                 $  16,530

Covers all mobile equipment, contractor’s equipment, and unscheduled tools that are taken off-premise.  The Highway Department provides an updated equipment inventory list each year to the insurance agency.  The E-911 radio and computer equipment is covered under Building & Contents.

 

Crime Coverage:  ………………………………………………………………………….                  $   3,400

Provides a $100,000 Blanket Employee Dishonesty and Depositors Forgery.  The elected officials are already covered with bonds for elected officials in an amount dictated by state statute.  Money & Securities coverage in the amount of $7,500 was briefly discussed.  Certain County Offices frequently handle cash exceeding this amount.  At the Commissioners request, Mr. Thatcher will review figures to increase the amount of coverage for Money & Securities.

 

General Liability: …………………………………………………………………………                 $147,365

Protects the County from bodily injury or property damage claims.

 

Law Enforcement Professional Liability: ……………………………………………..                   $101,565

This is one of the biggest exposures the County may have.  This policy protects the County from any alleged law enforcement incident.

 

Public Official’s Errors & Omissions Liability: ……………………………..………                  $  49,647

Protects Howard County for claims regarding rendering or failure to render services within the scope of operations including violations of civil rights.  The nurses at the jail are covered under this liability.

 

Automobile: ………………………………………………………………………………..                  $143,809

Provides $1,000,000 coverage per accident and coverage for other related liabilities.

 

                                                                            Total Annual Premium …………………                $526,668

 

 

Mr. Bagwell made a motion to approve the new insurance policy effective December 31, 2002 as outlined by Mr. Thatcher.  Mr. Harbaugh seconded the motion and it carried.

 

 

 

 

IN THE MATTER OF TRAFFIC COMMISSION APPOINTMENT:

 

Sheriff-elect Marshall Talbert recommended Aaron Schaal of the Indiana State Police to represent the citizen member on the Howard County Traffic Commission beginning January 1, 2003.   Mr. Bagwell made a motion to appoint Mr. Schaal to the Howard County Traffic Commission as recommended by Sheriff-elect Marshall Talbert.  Mr. Harbaugh seconded the motion and it carried.

 

IN THE MATTER OF REIMBURSEMENT FOR ELECTION COSTS – RESOLUTION NO. 2002-BCC-26:

 

Howard County Clerk Linda Koontz and Howard County Clerk-elect Mona Myers presented the following issue for Commissioner information and approval:

 

Resolution No. 2002-BCC-26 is a Resolution of the Howard County Board of Commissioners Authorizing Request for Reimbursement of Election System Costs.  The proposed funding for this reimbursement will be a combination of Federal and state monies.  Discussion of this reimbursement fund has been going on for about one year.  The Federal and State legislatures passed the laws but the funding has been delayed due to the serious budget situation.

 

Ms. Koontz felt that the reimbursement is worth trying to pursue since it will not cost anything to apply for it.  If Howard County applies for the funds by January 1, 2003, the County will have a chance of receiving reimbursement if funds are supplied. The reimbursement requested would assist in pay for the new voting system purchased by Howard County in 1998 at a cost of approximately $300,000.

 

Mr. Bagwell made a motion to approve Resolution No. 2002-BCC-26, Authorizing the Request for Reimbursement of Election Systems Costs.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF COURTHOUSE RENOVATIONS:

 

Mr. William Bassett of William Bassett and Associates was unable to attend the meeting.  Commissioner Raver, along with Maintenance Superintendent Tom Harrison, reported on the status of the Courthouse renovations:

 

·                 Work is being done on every floor.  The renovations are progressing according to schedule.

 

·                 The contractors are currently working on the northeast corner of the building.  New ceiling supports have been installed in the Election Board area.  The Drug Task Force Office will temporarily move around the corner and the Adult Probation Office will be moved to the basement. 

 

·                 In the basement, contractors are working on the former Prosecutor’s Office and Title IV area.  The original plans did not include replacement of carpet and paint in portions of these areas.  However, due to the age and condition of the carpet and paint, plans were changed to accommodate the re-carpeting and re-painting of those two areas.  Once the Title IV area is completed the Drug and Alcohol Office will move in temporarily.  It is not anticipated that any more offices will need to temporarily move out of the Courthouse for the construction work.

 

·                 The Clerk’s Office and Prosecutor are settled into their new locations on the second floor.  A glass entry door will be provided to the Clerk’s Office as requested by the County Clerk.

 

·                 The new courtroom and judge’s chambers are nearing completion.  The contractors agreed to finish these areas so Juvenile Court can be temporarily held in the courtroom.

 

·                 The wall has been torn out in the former Clerk’s Office on the third floor. 

 

·                 Work was being done in Circuit Court on Friday, December 27th to move the witness stand to same side as the jury.  The construction work was pre-arranged to be done while court is not in session.

 

·                 Walls and the sprinkler system are being installed in the former Law Library area.

 

·                 No-longer-used-furniture is being placed inside a temporary trailer on the east lawn of the Courthouse in the case that any of it is found to be needed in the future.   

 

·                 Judge-elect Doug Tate wants to use his own furniture for the Superior III Court.  The existing furniture is in too good of a condition to be disposed of and there was a brief discussion about placing it in the judge’s chambers of the new courtroom.

 

The Clerk obtained quotes for furniture in the Election Room and break rooms.  The Commissioners require that any new furniture needs to be purchased with a “blanket” order.  Mr. Raver will meet with Clerk-elect Mona Myers to discuss her furniture needs.

 

IN THE MATTER OF KOKOMO MAIN STREET ASSOCIATION’S NEW YEAR’S EVE PYROTECHNICS DISPLAY:

 

Mr. Paul Wood, President of The Main Street Association contacted Commissioner Raver about setting up a pyrotechnics display on the Courthouse roof for the New Year’s Eve event.  Pyrotechnic Productions, Inc. (insured) and Kokomo Main Street Association (certificate holder), provided a Certificate of Insurance for $2,000,000 specifically for the event at the Court House on 12/31/02-01/01/03.

 

Mr. Harbaugh made a motion to approve The Main Street Association to use the Courthouse roof to set up a pyrotechnics display on December 31, 2002 and January 1, 2003.  Mr. Bagwell seconded the motion, which carried.

 

IN THE MATTER OF COMMUNICATIONS/DISPATCH BUDGET FOR 2003:

 

Communications Director Tony Ramsey submitted a request for the 2003 Dispatch Budget in the amount of $147,432.00 to be paid out of the E-911 Fund.  Included in the request is a salary change from $29,644 to $30,644 for an existing position, changing it to a supervisor position.  In addition, a new position with a salary of $29,644 for a new afternoon shift supervisor position is requested.  Since raises and new positions were not given to other departments for budget year 2003, it was suggested to refer these requests to the PAC.

 

Mr. Bagwell made a motion to advertise the request out of the E-911 Fund for the items listed to be considered at the January 21st 2003 Commissioner’s meeting and refer the additional employee and salary increase request to the PAC for its consideration.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF CLAIMS AND REPORTS:

 

Howard County Auditor Martha Lake presented the following reports for Commissioner information and approval:

 

1.        Commissioners’ Salary Claims for hourly, salary, and overtime payable for January 3rd, 2003 was approved on a motion made by Mr. Harbaugh.  Mr. Bagwell seconded the motion, which carried.

 

IN THE MATTER OF ATTORNEY ISSUES:

 

County Attorney Larry Murrell did not have any issues to present to the Commissioners.

 

IN THE MATTER OF COMMISSIONERS ISSUES:

 

1.        The Weights and Measures Monthly Report for November 15th through December 15th, 2002 was accepted on a motion made by Mr. Bagwell, seconded by Mr. Harbaugh, which carried.

 

2.        Commissioner Raver presented a Howard County Status Report for 2002, outlining the highlights and accomplishments of certain departments and the county throughout the year.  (See Attachment)

 

3.        Commissioner Raver was commended on his dedication, active involvement, and organizational skills serving as President of the Howard County Board of Commissioners for the year-2002.

 

 

There being no further business before the Board at this time, Mr. Bagwell made a motion to adjourn.  Mr. Harbaugh seconded the motion and it carried.  The meeting closed at 10:20 a.m.

 

 

                                                                                                     THE HOWARD COUNTY BOARD OF COMMISSIONERS

 

 

                                                                                                                ___________________________________________

                                                                                                                PAUL J. RAVER, PRESIDENT

 

 

                                                                                                                ___________________________________________

                                                                                                                BRADLEY J. BAGWELL, VICE-PRESIDENT

 

 

                                                                                                                ___________________________________________

                                                                                                                JOHN B. HARBAUGH, MEMBER

 

ATTEST:

 

 

__________________________________

MARTHA J. LAKE, AUDITOR

Commissioner Minutes, December 30, 2002