The Howard County Board of Commissioners met in
Regular Session on
The meeting was called to order by Sheriff Marshall Talbert and conducted by President Bradley J. Bagwell.
The minutes from the last regular meeting held on
IN THE MATTER OF HIGHWAY ISSUES:
Mr. Ted Cain, Howard County Highway Engineer/Superintendent presented the following issues for Commissioner information and approval:
Mr. Cain advised that he will be requesting approval for additional
appropriations at the
2. The Commissioners commended the County Highway Department’s exceptional work in keeping the roads clear of snow this winter season.
3. A copy of a letter from Butler, Fairman & Seufert, Inc. regarding the proposed Agreement for Construction Inspection Services was received and will be placed in the 400 North Project file in the Auditor’s Office.
IN THE MATTER OF SHERIFF DEPARTMENT ISSUES:
(Also see page 6, “In the Matter of Seat Belt Enforcement Project” for additional Sheriff Department Issue)
Sheriff Marshall Talbert and Major Steve Rogers presented the following issues for Commissioner information and approval:
1. In regard to the following request -- Please see *** Page 7, “In the Matter of Claims and Reports”, Item 6 for corrected information and approval. The information presented at this time was flawed. Information was given with the assumption that only one software purchase would be made. It was later determined that there are two software package purchases required, one to accommodate the state ( using the $12,000 grant,) and one for the county (at a cost of $10,000, the funding source undetermined at this time).
Lives can Fingerprint Interface: The State of Indiana provides an NEC Livescan
Fingerprint machine to the Criminal Justice Center and compliant software to interface
to the state depository for fingerprint records. The
Mr. Harbaugh made a motion to approve payment to NEC Solutions (
The Monthly Jail Report
a. Howard Williams, Attorney for the Indiana Sheriffs’ Association, visited the jail on February 28th. Mr. Williams was pleased with the Indiana Department of Corrections Jail Inspection Report and satisfied with the operations within the Criminal Justice Center facility.
b. The State Jail Inspection Report recommended that the menus, including portions served and calories, should be submitted to a registered dietitian for approval. The amount of inmate activity should also be taken into consideration for planning the meals. In order to address the issue, a Consultation Agreement with Nutritional Choices, Inc. was submitted at a rate of $40.00 per hour for approximately 8 hours of work. The total amount for the dietary instruction services will cost $320.00 to $400.00.
Mr. Raver made a motion to approve the Consultation Agreement with Nutritional Choices, Inc. for nutritional services at the Howard County Jail as presented and authorize the President to sign on behalf of the Commissioners. Mr. Harbaugh seconded the motion, which carried.
for purchase of new vehicles: (See
Automobile Dealership K-9 Trucks (one color) Prisoner Transport Van
Erik’s Chevrolet $ 23,160.00 each $ 18,700.00
Brad Howell Ford $ 23,070.00 each $ 19,755.08
Mr. Raver made a motion to approve the purchase of two (2) K-9 trucks from Brad Howell Ford for the lowest quote in the amount of $23,070.00 each. Mr. Harbaugh seconded the motion, which carried.
Mr. Raver made a motion to approve the purchase of one (1) prisoner transport van from Bloomington Ford for the lowest quote in the amount of $18,131.00. Mr. Harbaugh seconded the motion, and it carried.
4. Lease of Vehicle: Five (5) vehicles are currently being leased for the six (6) officers assigned to the Howard County Drug Task Force. Sheriff Talbert requested approval to lease a vehicle from Button Motors, Inc. for $395.00 per month for 12 months. The funding for the Task Force Grant has not increased but the number of people working in the Task Force increased due to more drug activity. Sheriff Talbert said there is a little more than $2,000.00 available from Controlled Substance Excise Tax collections that can be used to help pay for leasing the vehicle. The remainder could be paid from his 2003 budgeted General Fund vehicle money.
Mr. Harbaugh made a motion to approve leasing the vehicle as presented by Sheriff Talbert and authorize the President to sign on behalf of the Commissioners. Mr. Raver seconded the motion, which carried.
IN THE MATTER OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:
Plan Commission Director, Glen Boise, presented the following issues for information and approval:
Case 53-CP-02 – twenty-eight (28) lots in
2. Case 1-CP-03 – one (1) lot in Cold Water Creek Subdivision, located at 7745 West 100 South was considered. Mr. Raver made a motion, seconded by Mr. Harbaugh, to approve Case 1-CP-03. The motion carried.
3. Case 2-CP-03 – seven (7) lots in Stream View Subdivision, located at 5476 North 1030 West was approved on a motion made by Mr. Harbaugh. Mr. Raver seconded the motion, which carried.
4. Ordinance No. 2003-BCC-09 (Case 1-CT-03) – An Ordinance requesting Removal of the primary feeder for proposed 150 South lying between 750 West and 820 West was considered. Mr. Harbaugh made a motion, seconded by Mr. Raver, to approve Ordinance No. 2003-BCC-09. The motion carried.
5. Ordinance No. 2003-BCC-10 (Case 2-CT-03) – An Ordinance requesting to: A.) Remove secondary feeder for proposed 550 North running east/west between 1030 West and 1000 West, north of 500 North and south of 600 North, for a distance of approximately ¼ mile, and B.) Change the proposed thoroughfare right-of-way along 1030 West, shown as a 100-foot primary arterial, to an 80-foot secondary feeder between 500 North and 600 North. Mr. Raver made a motion to approve Ordinance No. 2003-BCC-10. Mr. Harbaugh seconded the motion, and it carried.
7. Unsafe Buildings: There was no new information presented for discussion.
Flood Mitigation Issues: The State
Emergency Management Agency (SEMA) indicated they will work with
9. Traffic problem in Darrough Chapel Subdivision Area: Commissioner Raver received a complaint from a resident about vehicles lining up for the car wash and blocking the street. Mr. Boise is aware of the situation and has contacted the owner of the car wash about the problem. Recently Mr. Bagwell noticed a sign placed on the car wash property stating, “Please be courteous to the neighbors. Do not block the drive”. It was noted that the car wash is within the city limits.
IN THE MATTER OF PROSECUTOR’S OFFICE:
Deputy Prosecutor Mark McCann requested ratification of the purchase of a 2003 Ford Explorer for the Prosecutor’s Office, trading in a 2000 Ford Explorer, with the difference of $15,333.25 to be paid out of the Law Enforcement Fund (No. 198-04722-00). Since there were errors made at the time of purchase, proper procedures for making this type of purchase were discussed. Deputy McCann said the Prosecutor’s Office plans to adhere to the required process when making future vehicle purchases.
Mr. Raver made a motion to ratify and confirm the purchase of the 2003 Ford Explorer for the Prosecutor’s Office with the trade in, as presented. Mr. Harbaugh seconded the motion, and it carried.
IN THE MATTER OF MAINTENANCE DEPARTMENT ISSUES:
Maintenance Superintendent Thomas Harrison presented the following issues for Commissioner information and approval:
1. Administration Center Heating Problem: (See page 2, February 17, 2003 minutes, “In the Matter of Maintenance Department Issues”, Item 1, for related discussion) Dave Smith, Technician for Siemens Building Technologies, Inc. will meet with the Commissioners toward the end of this meeting at approximately 10:30 a.m. (See page 8, attached)
2. Courthouse Construction Update:
a. Construction is proceeding well at the Courthouse. County Clerk Mona Myers provided a list of work to be completed. Mr. Harrison was confident that most of the items on the list can be done by the maintenance staff except for cutting openings in some counter tops. The Maintenance Department does not have the proper tools or materials to perform this type of work. Mr. Raver volunteered to work with Ms. Myers and Mr. Harrison regarding this issue.
b. Various departments want the maintenance staff to move some items. Mr. Harrison advised his staff will move the items as quick as their schedule and weather permits.
3. Siemens Building Technologies Inc.
Technical Support Program Proposal for 2003: (See pages 3 - 4,
4. Mr. Harrison informed the Board that Sheriff Deputy (Security Officer) Craig Trott’s father passed away this morning.
IN THE MATTER OF PERSONNEL ADMINISTRATOR ISSUES:
There were no issues presented for discussion.
IN THE MATTER OF INFORMATION SYSTEMS MANAGER ISSUES:
Mr. Terry Tribby, Information Systems Manager, presented the following issues for Commissioner information:
a. Heating Problems: (See page 4,
b. Equipment will be vacated from the former communications room on the second floor of the Courthouse in approximately two (2) weeks.
3. Doxpop Update (Court Record Internet Publishing): Mr. Tribby has been receiving positive reviews regarding the Doxpop Internet service.
4. In-Home Detention was recently connected to the county communication network system.
5. Meeting Minutes on the County Website: Structural changes were made to the website posting of meeting minutes. The minutes for the Commissioners and Council are posted on the website from October 1999 through December 2002. The minutes for 2003 will be brought up to date soon.
IN THE MATTER OF HOWARD HAVEN COUNTY HOME:
Howard Haven Administrator Kim Krieg was present for the following issues:
1. Administrator Contract:
to information from the County Personnel Administrator, Kim Krieg began serving the remaining four (4) year term of the former
Administrator, Doris Krieg in August 2000. This contract
was assumed to have expired on
Mr. Harbaugh made a motion to approve a temporary contract for Kim Krieg as Administrator of Howard Haven until a formal contract can be finalized. Mr. Raver seconded the motion, which carried.
2. ARCH Program (Assistance to Residents in County Homes): Approximately one year ago the ARCH Program temporarily stopped. Ms. Krieg heard there has been some discussion about reinstating the program but no further information has been available. Mr. Raver plans to meet with Ms. Krieg and Bill Barnett of Family Services to obtain more information regarding plans for this program.
IN THE MATTER OF MAINTENANCE AGREEMENTS FROM
Mr. Larry Sparks of Mobile Radio of Kokomo, Inc. presented the following agreements for Commissioner information and approval:
1. Back Bone 800 System: (See page 3,
Mr. Larry Sparks of Mobile Radio of Kokomo, Inc. presented a replacement contract minus the “manage system manager and LID” option in the amount of $10,000.00.
Mr. Harbaugh made a motion,
seconded by Mr. Raver, to rescind the original Communications Equipment Service
Mr. Raver made a motion to approve the new Communications Equipment Service Agreement for the Back Bone 800 System, minus the “manage system manager and LID” option, in the amount of $10,000.00. Mr. Harbaugh seconded the motion, and it carried.
2. Repeater system in Eastern Howard
County-Greentown area: (See page 5,
Mr. Harbaugh made a motion to approve the purchase of the battery back up for the repeater system in the amount of $575.00 to be paid out of the Economic Development Income Tax Fund (EDIT Fund) subject to Council approval. Mr. Raver seconded the motion, which carried.
IN THE MATTER OF E-911 DISPATCH ISSUES:
Communications Director Tony Ramsey requested
approval to proceed with the Request for Proposals (RFP) to purchase software
for mapping the E-911 portion (Phase 2 Wireless) of the GIS Information
System. The GIS Committee met on
February 27th and agreed that the E-911 portion of the project
should go forward.
Mr. Raver made a motion to approve advertising for the Request for Proposals for Mapping Software for E-911 with a submission date of April 2, 2003 at 4:00 p.m. to allow Tony Ramsey, Information Systems Manager Terry Tribby, and County Attorney Larry Murrell an opportunity to review them prior to presentation to the Board of Commissioners on April 7, 2003, and authorize the President to sign on behalf of the Board. Mr. Harbaugh seconded the motion, and it carried.
IN THE MATTER OF ESTABLISHING LEGISLATIVE WARDS FOR TOWNS OF GREENTOWN and RUSSIAVILLE FOR CONDUCTING ELECTIONS:
Mr. Corbin King, Attorney for Greentown and Russiaville, presented ordinances establishing the councilmatic wards for the unincorporated towns of Greentown and Russiavile. The Commissioners recognized the following ordinances:
Greentown Ordinance No. 2002-05, an Ordinance
Establishing Councilmatic Districts within the Town of
Russiaville Ordinance No. 2002-9, an Ordinance
Establishing Councilmatic Districts within the Town of
For the record, the above information shall be
inserted into the “
Mr. Raver made a motion to accept
the councilmanic wards within the Towns of Greentown and Russiaville,
establishing the voting system in
IN THE MATTER OF
Clerical Coordinator Jeanie Vondersaar presented the annual report for 2002 on behalf of Extension Director Susan Neher. Mrs. Vondersaar thanked the Commissioners for their support of the County Extension Office and related operations.
IN THE MATTER OF SURVEYOR’S OFFICE:
1. Discussion of Perpetuation Fund –
Cornerstone Location Contract Renewal:
The cornerstone location project
is projected to take ten (10) to fifteen (15) years to complete; the law
requires that five percent (5%) of the corner stones must be updated each
year. The County has an agreement with Butler Fairman and Seufert for Professional Services
for Public Land Survey Section Corner Perpetuation. Mr. James Hamilton, P.E. from
Mr. Raver made a motion to
authorize the continuation of the contract with Butler Fairman and Seufert starting back on
2. New Computers: The staff in the Surveyor’s Office is using the original computer equipment brought over from the Courthouse. The computers are inefficient and operate very slowly. Mr. Grimme requested approval to replace four (4) computers at a cost of $5,400.00.
A motion was made by Mr. Raver, seconded by Mr. Harbaugh and carried, to approve $5,400.00 from the Cumulative Capital Development Fund for the purchase of new computers in the Surveyor’s Office, subject to Council approval.
IN THE MATTER OF MS4 PROGRAM (PHASE II STORM WATER REGULATIONS):
James Hamilton, P.E. from
Ms. Moore prepared a letter on behalf of the
Commissioners to Storm Water Coordination at the Indiana Department of
Environmental Management (I.D.E.M.), addressing
Mr. Harbaugh made a motion to approve the letter to
The next MS4 Advisory Committee meeting is scheduled for
IN THE MATTER OF ROAD 400 NORTH PROJECT – CONSTRUCTION INSPECTION CONTRACT:
(Project No. STP-8834 (2); Designation No. 8700425)
Mr. James Hamilton, P.E. from Butler, Fairman and Seufert, presented a contract for construction inspection services for the improvement of County Road 400 North from Touby Pike to the Kokomo Municipal Airport (300 East). Once the contract has been reviewed and signed by the Commissioners, Mr. Hamilton will return the contract to the Indiana Department of Transportation (INDOT).
IN THE MATTER OF
A Poor Relief Hearing was conducted on
A Poor Relief Hearing was conducted on
Mr. Harbaugh made a motion to uphold both of the denials of the Center Township Trustee based upon the finding that the Township Trustee followed the Eligibility Standards and Guidelines for Poor Relief applicable to each case. Mr. Raver seconded the motion and it carried.
IN THE MATTER OF COURTHOUSE RENOVATIONS:
Mr. William Bassett of William Bassett and Associates was out of town and Mr. Raver presented the following issues for Commissioner information:
· Adult Probation has moved into their area at the south end.
· The evidence rooms located in the southeast corner were completed about ten days ago. The shelving arrived on February 24th and was installed by the maintenance staff. On February 26th, forms were signed by the courts to receive keys and place items in the rooms.
· Construction on the north end is nearly completed.
· The fixtures and sewer pipe for the handicap restroom are not connected yet. A broken elbow in a vent pipe that caused sewer gas to leak was replaced but another leak was discovered last week.
· The Maintenance Department has expanded to the south into the room where the new heating and cooling system computers are located.
First Floor Area:
· Items are currently being moved into the election room.
· Once renovations are finished in the new Voter Registration area, the Drug and Alcohol Office will temporarily occupy the space.
Second Floor Area:
The second floor was completed earlier for the
· Superior Court II will be moving some items from the vault in the Prosecutor’s office to the evidence rooms in the basement.
· Work continues on the new court. The ceiling in the jury room has been completed.
Third Floor Area:
· The entire area on the west end for Superior Court I has been painted and is ready for carpeting.
· The area formerly occupied by the Clerk was split between Superior II and Circuit Courts. The jury room and storage area for Superior II has been painted. A problem in planning the furniture was resolved.
· The original estimate provided by Mr. Bassett for furniture was $100,000.00. Additions such as chairs for each of the four new jury rooms and replacement of old chairs in Circuit Court’s jury room increased the estimate to $150,000.00.
Additional money is needed to help Information Systems replace additional computer and electronic equipment as needed in various areas throughout the Courthouse. Mr. Raver requested an increase of $100,000.00 in the Furniture/Equipment Budget to cover the furniture and extra equipment. Mr. Raver made a motion, seconded by Mr. Harbaugh and carried to approve the following transfer in the Cumulative Capital Development Fund #150:
FROM TO AMOUNT
04723-00 Courthouse Renovation 4723-01 Courthouse Furniture/Equipment $100,000.00
Wireless Duress Alarm System: (See
gave a presentation of a wireless duress
alarm system for the Courthouse,
IN THE MATTER OF SEAT BELT ENFORCEMENT PROJECT GRANT RENEWAL:
Lieutenant Don Howard from the Sheriff’s Department requested ratification of the Big City/County Seat Belt Enforcement Project. The $3,000.00 grant is sponsored by the Governor’s Council on Impaired & Dangerous Driving and overseen by the Indiana Criminal Justice Institute. The money is used to pay off duty officers time and a half to work on seatbelt enforcement
Mr. Raver made a motion to ratify and confirm the President’s signature on the grant application. Mr. Harbaugh did not second the motion. Mr. Bagwell vacated the chair to second the motion. When the vote was taken, Mr. Bagwell and Mr. Raver voted “Aye”. Mr. Harbaugh voted “Nay”. The motion to ratify and confirm carried.
IN THE MATTER OF CLAIMS AND REPORTS:
Operating claims payable on
Commissioners’ Salary Claims
for hourly, salary, and overtime payable for March 7th and
Ordinance 2003-BCC-11: The request for additional appropriations out of
4. Maximus Contract Renewal: Mr. Raver made a motion to approve the Maximus Contract to provide professional consulting services for a one (1) year period in the amount of $9,500.00 and authorize the President to sign on behalf of the Board. Mr. Harbaugh seconded the motion and it carried.
The following statements
MS4 Coordination $ 1,935.52
400 North Right-of-Way Project $2,991.98
6. NEC Livescan Fingerprint Interface Amended Approval: (*** Continued from page 1, “In the Matter of Sheriff Department Issues”, Item 1) Major Steve Rogers phoned during the end of the meeting to clarify a misconception regarding the NEC bill. There are two separate software systems accommodating the fingerprint records system. $12,000.00 is for the cost of the NEC (state) Livescan Records software with the accompanying livescan finger print machine. There is then an additional $10,000 cost for the CISCO JAMS (County) booking system software (which had been adjusted down from $12,000 due to an earlier interface purchase). The CISCO JAMS software sends booking information to the Fingerprint machine. Records are in turn shared immediately with the state through the NEC software system.
Raver made a motion to modify the approval to NEC Solutions (
7. New London Conservancy District:
The Commissioners acknowledged the Planning Grant
Status Report dated
IN THE MATTER OF COMMISSIONER ISSUES:
1. The Weights and Measures Monthly Report for January 15th through February 15th, 2003 was accepted on a motion made by Mr. Raver, seconded by Mr. Harbaugh, which carried.
The Howard County Solid Waste District employed Jane Fallon as
Assistant Director and Education Coordinator beginning on
4. Darrough Chapel Public Meeting: (See page 4, February 17, 2003, “In the Matter of Darrough Chapel Sewer Investigation Options” for related discussion) Mr. Raver, together with Chris Conyers and Greg Lake from the Department of Health, decided to wait another week to schedule a meeting with the Darrough Chapel residents and Tina Henderson regarding the three proposals to conduct the study on the Darrough Chapel sewer situation.
In an article published on March 1st by the Kokomo Tribune
regarding property tax exemptions, the
7. GIS Project Update:
GIS Committee Recommendation: (Related
discussion on page 4 (attached), “In the Matter of E-911 Dispatch Issues”) The GIS Steering Committee held a meeting on
For Commissioner information, the county home in
An Anatomy of Disaster Preparedness and Response in
10. March 15th, – Third House Session at Ivy Tech. Our local legislators will be there to give a
legislative update and answer questions.
IN THE MATTER OF COUNTY ATTORNEY ISSUES:
a. Monthly office allowance in the amount of $550.00 for March 2003.
b. Legal services rendered by Barnes & Thornburg in the amount of $89.50 for the month of January 2003.
Mr. Harbaugh made a motion to approve payment for the claims listed above. Mr. Raver seconded the motion and it carried.
At the conclusion of business, a motion was made by
Mr. Raver to adjourn the meeting immediately following a tour and assessment of
the basement and first floor HVAC system issues at the
BRADLEY J. BAGWELL, PRESIDENT
JOHN B. HARBAUGH, VICE-PRESIDENT
PAUL J. RAVER, MEMBER