HOWARD COUNTY BOARD OF COMMISSIONERS MEETING MAY 5, 2003

 

 

The Howard County Board of Commissioners met in Regular Session on Monday, May 5, 2003, at 8:30 a.m. in Hearing Room No. 338 of the Howard County Administration Center.  Those in attendance included Vice President John B. Harbaugh, and Member Paul J. Raver.  Also present were County Attorney Larry Murrell and Auditor Martha Lake.  President Bradley J. Bagwell was unable to attend this meeting. 

 

The meeting was called to order by Sheriff Marshall Talbert and conducted by Vice President John Harbaugh.

 

As a matter of proper procedure, Vice President John Harbaugh made provision to

vacate the chair when necessary in order to carry out the business of the

County in the absence of Commissioner President Bradley J. Bagwell.

 

The minutes from the last regular meeting held on April 21, 2003 were considered.  There being no additions or corrections, Mr. Raver made a motion to approve the minutes as submitted.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF SPECIAL COMMISSIONER REMARKS AND RECOGNITIONS:

 

There were no special remarks or recognitions presented at this time.

 

IN THE MATTER OF HIGHWAY ISSUES:

 

Mr. Ted Cain, Howard County Highway Engineer/Superintendent presented the following issues for Commissioner information and approval:

 

                1.     Agreement for School Bus Turn Around:  Northwestern School Corporation Superintendent, Ryan A. Snoddy, submitted a written request that the Howard County Board of Commissioners approve a facility for a school bus turn around at Hillsdale United Methodist Church located at 4893 East 100 North.

 

Mr. Raver made a motion to approve the school bus turn around pending Mr. Cain’s review and approval.  Mr. Harbaugh seconded the motion and it carried.

 

2.        Paving work on county roads is progressing quickly.  Today the work crews are catching up on placing stone in the driveways following the paving.

 

a.     Paving Issue in Indian Heights Subdivision:  Drainage problems have existed for many years in Indian Heights Subdivision resulting from the lack of storm drains at each street corner.  When streets are paved, water constantly moves from one place to another.  Mr. Bill Clover, Foreman for the County Highway Department, is going to study the issue and assess whether storm drains could be installed at some of the street corners.  Installation of a few more drains might relieve some, but not all of the drainage problems.  Mr. Cain proposes installation of three (3) or (4) four drains each year.  He will meet with Surveyor Beryl Grimme to discuss paying for the project from Drainage Funds.

 

IN THE MATTER OF SHERIFF DEPARTMENT ISSUES:

 

Sheriff Marshall Talbert presented the following issues for Commissioner information and approval: 

 

1.        Jail Population Report:  On this date the inmate population at the Criminal Justice Center has leveled off at 277.  Last week the number fluctuated as low as 257.

 

2.        Status of New Vehicles: 

 

a.     The new prisoner transport van has been in service since last week.  The van was unavailable for display at this time because Transportation Officer Jon Zeck was enroute to pick up prisoners out of county.  The level of security of the new prisoner transport van is much greater than the former transport vehicles.  The radio equipment is programmed so that the Transportation Officer can communicate with other law enforcement agencies when outside of Howard County’s 800-megahertz radio system.

 

b.     The new Chevrolet Impala will be finished this week.  It will be assigned to Deputy Craig Trott and soon be visible when parked near the west entrance of the Courthouse.

 

c.     The two K-9 trucks are anticipated to arrive soon.

 

3.        Sheriff Talbert commended the work of Mr. Art Frost, the new maintenance employee at the Criminal Justice Center.  Mr. Frost has already discovered ways to reduce purchase costs for supplies.

 

4.        Simplex Grinnell Service Contract:  The contract covers the required annual inspections of the kitchen hood, visitation phones and sprinkler risers in the kitchen area for a period beginning April 1, 2003 to December 31, 2003.  (The Sheriff’s Department has been working with Simplex Grinnell to prorate several contracts to cover each calendar year from January 1st through December 31st.) 

 

Mr. Raver made a motion to approve the Simplex Grinnell Service Contract for the annual sprinkler system tests at the Criminal Justice Center and authorize the Vice President to sign on behalf of the Board.  Mr. Harbaugh seconded the motion, which carried.

 

5.        A seminar sponsored by the Indiana Sheriff’s Association will be held on Tuesday, May 13th, 2003 at the Holiday Inn in Logansport.  The registration fee is $35.00 per person and will be paid from the Commissary Fund.  Indiana State Jail Inspector Paul Downing is scheduled to speak about the rights and privileges of inmates during the first session.  During the second part of the session, Indiana Sheriff’s Association Attorney Howard Williams will present a legal update regarding information resulting from the last legislative session.  County Attorney Larry Murrell also plans to attend the seminar.

 

6.        Jail Study Committee Reminder:  (See page 3, April 21st, 2003 minutes, “In the Matter of Sheriff Department Issues”, Item 11, for related discussion) The Commissioners reminded Sheriff Talbert that he and Captain Harold Vincent were appointed to the Jail Study Committee on April 21st, 2003.  Mr. Raver had spoken to several of the appointees and no one declined to serve on the committee.  The Commissioners asked Sheriff Talbert to encourage the committee to schedule a meeting as soon as possible.

 

IN THE MATTER OF PLAN COMMISSION ISSUES AND PROPERTIES FOR APPROVAL:

 

Plan Commission Director, Glen Boise, presented the following issues for information and approval:

 

1.        Case 64-CP-02 – four (4) lots in Tall Oaks Subdivision, located at 1651 North 300 West was considered.  Mr. Raver made a motion to approve Case 64-CP-02.  Mr. Harbaugh seconded the motion, which carried.

 

2.        Case 5-CP-03 – one (1) lot in Scottsdale Subdivision, located at 8855 West 300 South was approved on a motion made by Mr. Raver, seconded by Mr. Harbaugh and carried.

 

3.        Case 9-CP-03 – one (1) lot in Miller’s Meadows Subdivision located at 3159 West 350 North was approved on a motion made by Mr. Raver.  Mr. Harbaugh seconded the motion, and it carried.

 

4.        Case 1-PUD-03 – two (2) lots in Eikenberry Meadows Planned Unit Development located at 4694 South 450 West was considered.  Mr. Raver made a motion to approve Case 1-PUD-03, seconded by Mr. Harbaugh, which carried.

 

IN THE MATTER OF MAINTENANCE DEPARTMENT ISSUES:

 

Maintenance Superintendent Thomas Harrison presented the following issues for Commissioner information and approval:

 

1.        Cooperation from Sheriff’s Department:  Mr. Harrison agreed with Sheriff Talbert’s excellent reference of Mr. Art Frost, working in maintenance at the Criminal Justice Center.  Mr. Harrison purportedly had more conversation regarding the jail with Mr. Frost in one month than the predecessor’s entire last year.  Mr. Harrison also commended the diligent work of the jail’s work release crew in helping with moving the county offices in a timely manner.  Mr. Harrison commented that the cooperation of the Sheriff’s Department has been exceptional under Sheriff Talbert’s command.

 

2.        The State has released the funding for the following requests that were made at previous Commissioner meetings:

 

a.     The hot water line at the Criminal Justice Center will be repaired by Quality Heating and Plumbing.

 

b.     The equipment has been ordered to repair the cooling tower on the roof of the Government Building.  The repairs are anticipated to be finished in approximately five (5) months.

 

c.        A request for money to repair the leaks in the water tower at the Criminal Justice Center will be presented to the Council at its May 27th Meeting.  Mr. Harrison estimates the repairs will be completed by the fall season of 2003.

 

                3.     Courthouse Renovations:  (Also see pages 4-5 [attached], “In the matter of Courthouse Renovations”, for related information)

 

a.        The new air conditioning system has been in operation at the Courthouse.  The HVAC system is designed to provide air conditioning or heat simultaneously to different areas of the building.  The entire system is anticipated to be “balanced” by the time the contractors leave on June 1st, 2003.

 

b.       The construction trailers have been removed from around the Courthouse Square.  It is estimated that the Courthouse premises should return to normal by the middle of June 2003.

 

c.        There is work being done to clear an obstruction in the ductwork for the Clerk’s Office on the first floor.

 

                4.     Update on County Recorder Electrical Issues:  (See page 4, April 21st, 2003 minutes, “In the Matter of Maintenance Department Issues”, Item 2, for related discussion) Mr. Harrison contacted Stelko Amber Electric Inc. to install the two new circuits in the Recorder’s Office.

 

                5.     Koorsen Service Agreements:  Mr. Raver made a motion to approve the fire alarm monitoring contracts with Koorsen Protection Services for the Howard County Courthouse and Howard County Government Building at a cost of $424.00 each, beginning on June 1st, 2003 and ending on December 31st, 2003, and authorize the Vice President to sign on behalf of the Board.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF VETERAN’S SERVICE ADMINISTRATION ISSUES: 

 

Veterans Service Officer William Allen Polsgrove Jr. presented the following requests for Commissioner information and approval:

 

1.     IDVA Conference:  Mr. Polsgrove and Administrative Assistant Pam Cheek would like to attend the 58th annual Indiana Department of Veterans Affairs (IDVA) conference in Indianapolis.  Mr. Polsgrove requested approval to close the Veterans Service Office from Monday, June 2nd at 12:00 p.m. until 8:00 a.m. on Friday, June 6th, 2003.

 

Mr. Raver made a motion to approve the closure as requested.  Mr. Harbaugh seconded the motion, and it carried.

 

IN THE MATTER OF PERSONNEL ADMINISTRATOR ISSUES:

 

Personnel Administrative Assistant Vickie Hinkle presented an update on the Disaster Preparedness Process for Commissioner information:

 

·             Mrs. Hinkle was please to report that the project has been in the making for one year.  Several of the major processes have been completed.  The county offices, with the exception of Superior II, have completed a walk-through drill for fire training and evacuation.  It is estimated that all of the county buildings can be evacuated within five (5) minutes. 

 

·             Ms. Hinkle commended the Auditor’s Office, Emergency Management Agency, and the Sheriff’s Department, especially Deputy Craig Trott’s contribution to the Weather-Take-Shelter process that was rehearsed last week.  Deputy Craig Trott and E.M.A. Director Larry Smith provided a scanner to Howard County that was placed in the Auditor’s Office to monitor weather conditions.  The monitor is important to an early warning process.  Several computers contain Skytracker 13 Process software that sends pop up alerts and information regarding severe weather on the monitor screens.  A trial weather notification was completed last week; every office including the County Home and Seiberling Museum were notified within two minutes.

 

·             Emergency Management is keeping the Disaster Preparedness Committee current in training.  They are offering to conduct seminars to educate people on watchfulness and awareness.  Sheriff Talbert agreed to provide training on bomb threats, hostage and terrorism procedures for each office holder and a staff member.  Unlike in the past, everyone is required to leave the building during a bomb threat to allow the bomb dogs to search the premises.

 

·             Councilman Leslie Ellison is checking the status of the Red Book disaster information contained in each office and checking to see where each office is on the business continuity procedure.

 

·             As the project is nearing completion, it is not necessary for the Disaster Preparedness Committee to schedule monthly meetings.  At least two meetings per year will be scheduled or when a topic needs pursued.  New employees will be trained upon being hired.  Within three months a committee will be formed to help make decisions about relocation of offices in the event a building is closed down.

 

IN THE MATTER OF INFORMATION SYSTEMS MANAGER ISSUES:

 

Mr. Terry Tribby, Information Systems Manager, presented the following issues for Commissioner information:

 

1.        Severe Weather Issues: 

 

a.     The Howard County area experienced some very heavy thunderstorms and a power outage in the Administration Center on the evening of May 4th.  Mr. Tribby was pleased to report that out of County’s 20-plus servers, only the Prosecutor’s Server went down giving credit for the success to the backups and uninterrupted power supplies (UPS) in place.

 

b.     Mr. Tribby mentioned that a tornado wrecked havoc in Kansas City, Missouri on May 4th where Tony Ramsey was attending a Homeland Security Convention.  (The storms claimed several lives in Kansas).

 

2.        Information Systems personnel will be working on May 6th when most offices are closed for the Primary Election.  While some of the administrative personnel at the Criminal Justice Center are away, Information Systems will take the opportunity to complete a project installing hardware that will allow access to courthouse records through DSL lines and connectivity between the Kokomo Police Department and E-911 Dispatch.

 

3.        Wireless Duress System Update:  (See page 5, April 21st, 2003 minutes, “In the Matter of Information Systems Manager Issues, Item 5, for related discussion)  The Request for Proposals for a wireless multi-side unified messaging and alerting system has been sent out.  The deadline to submit the proposals is Friday, May 9th, 2003 and will be presented at the next Commissioners’ meeting scheduled for May 19th, 2003.

 

4.        E-911 Mapping Project Update:  (See page 5, April 21st, 2003 minutes, “In the Matter of Information Systems Manager Issues, Item 1, for related discussion)  The quotes have been received and reviewed.  The quotes will be presented to the GIS Steering Committee on Thursday, May 8th, 2003, at 10:00 a.m. for review.  The final recommendations will be presented to the Commissioners at their May 19th, 2003, meeting.

 

5.        Voter Registration Computer Systems:  (See page 3, April 7th, 2003, “In the Matter of Maintenance Department Issues”, Item 1, for related discussion)  Mr. Tribby has been speaking with Voter Registration about replacing four (4) out dated systems with six (6) new ones and a laser printer.  The replacement of the current systems is a high priority.  Printing the poll books on a laser printer would be a lot less expensive and three times faster than the current dot matrix printer.  Mr. Tribby suggested there could be some money in the Courthouse Renovation Fund to pay for replacing four systems but the cost of two additional systems should be requested in the Voter Registration budget for 2004.

 

6.        Administration Center Systems:  Some changes were made to the dial-in stations at the Administration Center due to problems with daily lock ups.  The new assessment values will be accessible on the dial-in and public stations sometime during this week.

 

IN THE MATTER OF JUVENILE COMMUNITY CORRECTIONS GRANT APPLICATION:

 

(See page 3, February 3rd, 2003 Minutes, “In the Matter of Juvenile Community Corrections Grant Application”, for related discussion)

 

Chief Juvenile Probation Officer Don Travis reported that the Indiana Department of Corrections approved the Community Corrections Grant Application in the amount of $146,600.00 for the Biennium year 7/01/03 through 6/30/05.  The grant contract was presented for Commissioner signature.

 

Mr. Raver made a motion to approve the Howard County Community Corrections Juvenile Grant and authorize the Vice President to sign on behalf of the Commissioners.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF POOR RELIEF APPEALS:

 

1.     HARRISON TOWNSHIP:  A Poor Relief Hearing was conducted on May 2, 2003 for Harrison Township on behalf of Rhonda Wilson.  Commissioner Bagwell, Poor Relief Hearing Officer, made a recommendation to uphold the written denial for assistance made by the Harrison Township Trustee on April 21, 2003. 

 

        Mr. Raver made a motion to uphold the denial of the Harrison Township Trustee based upon the finding that the Township Trustee followed the Eligibility Standards and Guidelines for Poor Relief applicable to the case.  Mr. Harbaugh seconded the motion, and it carried.

 

                2.     CENTER TOWNSHIP:  A Poor Relief Hearing was conducted on May 2, 2003 for Center Township on behalf of Deandra Johnson.  Commissioner Bagwell, Poor Relief Hearing Officer, made a recommendation to uphold the written denial for assistance made by the Center Township Trustee on April 3rd and the affirmation of the denial on April 28, 2003. 

 

Mr. Raver made a motion to uphold the denial of the Center Township Trustee based upon the finding that the Township Trustee followed the Eligibility Standards and Guidelines for Poor Relief applicable to the case.  Mr. Harbaugh seconded the motion, which carried.

 

IN THE MATTER OF COURTHOUSE RENOVATIONS:

 

Mr. William Bassett of William Bassett and Associates presented the following issues for Commissioner information:

 

·             Contractors are currently working on the clerical area for the new court on the second floor.  Carpet and ceramic tile are being installed.

 

·             The carpet has been installed in the Public Defender’s area.  The ceramic tile and counter tops are now being installed. 

 

·             Today the clerical personnel in the Superior Courtroom III will temporarily move into the Public Defender’s area in order that the painting and new carpet can be completed.

 

·             Superior Court II clerical personnel are scheduled to move to the jury room on a temporary basis to facilitate the removal of a wall. 

 

·             The following bid tabulations were presented for Commissioner approval: 

 

                                Item No.                                     Description                                                               Amount

                                    1                      Changes to Prosecutor’s Office power & data                         $ 10,088.00

                                                                 (additional outlets, circuits phone & data jacks)

                                    12                    Installation of 19 fan coil unit back covers                                $   6,420.00

                                    25                    Floor drain & piping mezzanine, sheet metal covers                $   2,296.00

                                    31                    A/C for Communication Room                                                     $ 31,768.00

                                    32                    Removal of reheat coil between Rm. 160 & 114                         $   1,131.00

                                    33                    Drainage/Basement Waterproofing                                            $ 36,268.00

                                                            TOTAL                                                                                          $ 87,971.00

               

Mr. Raver made a motion to approve the changes numbered 1, 12, 25, 31, 32, and 33 for a total of $87,971.00 as presented by Mr. Bassett.  Mr. Harbaugh seconded the motion and the motion carried.

 

·             Mr. Bassett gave a detailed description of the Drainage/Basement Waterproofing project (Change No. 33); the project consists of excavating to expose walls, foundations and replacing the footer tile.  Walls will be cleaned and waterproofed.  A video camera will be inserted into the tile to look for obstructions.  Any obstructions will be cleaned out and replaced with a new 6-inch corrugated high-density, double wall pipe.  The pipe that drains the roof drain from the east side of the building will be replaced.  The south side of the building has already been waterproofed.

 

·             Discussion ensued about the air conditioning for the new communication room (Change No. 31).  Mr. Bassett explained it is a closed loop system; there will be no fresh air going into that room.  The heat circulates up through the cooling coil located above the ceiling.  Then the hot air is dehumidified and cooled before returning to the room.  The special low ambient temperature equipment can operate in the winter season.

 

·             Two handicap accessibility issues were discussed: 

 

a.        Some gravel at the south entrance is creating a problem regarding handicap accessibility to the building.  Mr. Bassett said he would talk to the contractor about removing the gravel.

 

b.       The access to the Superior III Courtroom and Clerk’s Office on the first floor has several steps to navigate.  Maintenance personnel are not always close by to help lift people down the stairs.  In April 2002, the Commissioners postponed plans for an inclined lift for disabled persons due to the lack of standardization of wheel chair designs.  However, it was mentioned that an inclined lift might be reconsidered as a separate project in the future.  (See page 4, April 15th, 2002 minutes, “In the Matter of Courthouse Renovation”, Item d., for related discussion)

 

IN THE MATTER OF NEW LONDON CONSERVANCY DISTRICT GRANT:

 

(See page 5, March 17th, 2003 minutes, “In the Matter of New London Conservancy District Grant”, for related discussion)

 

Grant Administrator Tina Mendenhall Henderson presented the following issues for Commissioner information:

 

1.        The New London Conservancy District will meet on Tuesday, May 20th, 2003 at 7:00 p.m. in the New London Friends Church.  The address at the church is 766 West 214 South.  Hometown Engineering will present the 60% complete preliminary engineering report.  There will also be discussion about abandoning the plant, dissolving the New London Conservancy District, and moving everything to the town of Russiaville. 

 

2.        In April, Hometown Engineering presented a claim of $15,900.00 for the 60% complete report.  The New London Conservancy District approved the claim and requested Commissioner approval.  The approval is an affirmation that the claim is a correct and valid charge to the Indiana Department of Commerce.   The Commissioners requested Ms. Henderson to obtain an itemized billing before they will approve and certify the claim.

 

IN THE MATTER OF HONEY CREEK TOWNSHIP FIRE DEPARTMENT GRANT:

 

(See page 5, March 17th, 2003 minutes, “In the Matter of Honey Creek Township Fire Department Grant”, for related discussion)

 

Grant Administrator Tina Mendenhall Henderson submitted her contract for administration of the of the grant application for the new pumper truck for the Honey Creek Volunteer Fire Department.  The contract with Ms. Henderson is (7%) of $150,000.00, the local match, for a total of $9,000.00 to be awarded in June 2003.  The contract will be paid out of the Honey Creek Township Fire Protection Fund.  County Attorney Larry Murrell will review the contract, which will be presented for Commissioner approval at the May 19th, 2003 meeting.

 

IN THE MATTER OF ADULT COMMUNITY CORRECTIONS ISSUES:

 

Adult Community Corrections Director Steve Maus presented the following issues for Commissioner information and approval:

 

                1.     Expand Office Area:  Mr. Maus requested approval to move his Community Service Coordinator into the office currently occupied by CASA (formerly the food stamp office) in the Government Building.  The CASA office will be moving back into the Courthouse soon.  Mr. Maus said his staff needs more space.  Mr. Raver felt that all three Commissioners should be present to discuss the issue in order to make a decision.  An on-site assessment and study are needed to determine if the space will be available. 

 

Mr. Raver made a motion to take this issue under advisement in order to assess the situation and allow the full board to consider the request.  Mr. Harbaugh seconded the motion, which carried.

 

                2.     Request for New Door:  The Community Corrections Office consists of a lobby area and two private offices.  One office is missing a door.  Maintenance Superintendent Tom Harrison said his employees were unsuccessful in finding the original door.  The Commissioners recommended that Mr. Maus and Mr. Harrison work in unison on the installation of a door.

 

IN THE MATTER OF ROAD 400 NORTH PROJECT – PURCHASE OF PARCELS:

 

Mr. James Hamilton was unable to attend the meeting.  Mr. John Speidel, Butler, Fairman and Seufert, presented the following issues on behalf of Mr. James Hamilton for Commissioner information and approval:

 

Seventeen (17) parcels need to be acquired for the right-of-way to facilitate the 400 North Project.  Four (4) of those parcels appraised by Melissa Ellis, need to be reviewed by the Commissioners:

 

                                                        Parcel No.                                      Acquisition Cost

6                                                    $     875.00

8                                                    $  1,332.00

12                                                  $  7,521.00

18                                                  $  1,036.00

TOTAL                                        $10,764.00

 

The buyer’s fee is less than $1,000 per parcel.  Mr. Speidel advised that Mr. Bill Jones is the buyer that will negotiate the purchase of the parcels based on the appraisals. A buyer’s schedule was submitted with a total buying fee of $16,250.00 for all 17 parcels.  Attorney Murrell asked if there was a contract agreement with Mr. Jones.  Mr. Speidel said he would contact Mr. Hamilton for the answer.

 

Mr. Raver mentioned there were some questions regarding parcel no. 5 because the owner has some concrete posts located in the right-of-way that need to be removed.

 

Mr. Raver made a motion to authorize Mr. Bill Jones to proceed with the purchase of the 17 parcels listed for the 400 North Road Project, subject to signing a written contract in the amount of $16,250.00 and authorize the President to sign the appropriate documents on behalf of the Board.  Mr. Harbaugh seconded the motion, and it carried.

 

Mr. Raver made a motion to approve the appraisals submitted on parcel numbers 6, 8, 12, and 18 and authorize Mr. Bill Jones to purchase the parcels based on the appraisals and authorize the President to sign the appropriate documents on behalf of the Board.  Mr. Harbaugh seconded the motion, which carried.

 

Mr. Speidel stated that during Road School, notification was made regarding the possibility of INDOT implementing a new policy beginning April 1st, 2003, which would allow the initial costs for a project (design and right-of-way) to be submitted for reimbursement.  The original construction agreement is set at 80% paid by the state and 20% paid by the county, with initial costs paid entirely by the county.    (Example with the new policy:  On a project with construction costs of $1,000,000, the state would pay $800,000 and the county would pay $200,000.  If the initial costs of the project were $100,000, the amounts paid on construction would be changed to $900,000 state, $100,000 county.)  Mr. Speidel gave a detailed explanation of the payment and reimbursement process.  The Commissioners requested additional guidance with the process.  Mr. Speidel or Mr. Hamilton can track the invoices and assist with applying for the reimbursement, but the paperwork has to be sent in by the local agency.

 

IN THE MATTER OF CLAIMS AND REPORTS:

 

Howard County Auditor Martha Lake presented the following reports for Commissioner information and approval:

 

1.        Operating claims payable on May 5th, 2003 in the amount of $645,160.62 were approved on a motion made by Mr. Raver, seconded by Mr. Harbaugh, and carried.

 

2.        Commissioners’ Payroll Claims for hourly, salary, and overtime, payable May 9th and May 16th, 2003 were approved on a motion made by Mr. Raver.  Mr. Harbaugh seconded the motion, which carried.

 

3.        A statement from Terstep Company, Inc. for Application No. 11 in the amount of $74,465.02 was presented for Commissioner information only.

 

4.        The following statements from Butler, Fairman and Seufert were presented for Commissioner information only:

                                                                MS4 Coordination                                          $  1,195.67

                                                                400 North Right-of-Way Project                   $  5,089.07

 

5.        Downey Insurance Audit Report:  The 2002 audit for workers compensation resulted in a return contribution to Howard County in the amount of $274.00.

 

6.        Animal Control Contract Renewal:  Kokomo Humane Society submitted a proposal for renewal of the Animal Control Program for the year-2004 in the amount of $144,617.50, compared to the $150,000.00 appropriated for this year.  Director Beryl Geer conveyed to Auditor Martha Lake that the new ordinance is working well for the county.  The ordinance established a procedure where the animal control officers can issue citations to appear in court.  This has reduced the number of calls for animal control officers.  Overall, 35% of work done by the Humane Society is for the county and 65% is for the city.  The Humane Society wants to reinstate the original contract that does not eliminate any service on Wednesdays.

 

7.        Annual School Report:  Auditor Lake reported fund balance is $22,477.77 and the County is paying $899.12 annually in interest.

 

IN THE MATTER OF COUNTY ATTORNEY ISSUES:

 

County Attorney Larry Murrell presented the following claims for payment:

 

1.        a.   A claim for his monthly office allowance for April and May 2003 in the amount of $1,100.00.

 

b.  Quarterly statement from 1/01/03 to 3/31/03 for litigation matters in the amount of $302.50.

 

Payments were approved on a motion made by Mr. Raver.  Mr. Harbaugh seconded the motion, which carried.

 

                3.     A claim from Barnes & Thornburg in the amount of $310.95 for legal services for the Sheriff’s Department through the month of March 2003 was approved on a motion made by Mr. Raver, seconded by Mr. Harbaugh, and carried.

 

IN THE MATTER OF COMMISSIONER ISSUES:

 

Mr. Harbaugh advised he is working on devising a system for the County to monitor the amount of money in the insurance fund. 

 

There being no further business before the Board at this time, Mr. Raver made a motion to adjourn.  Mr. Harbaugh seconded the motion and it carried.  The meeting closed at 11:12 a.m.

 

 

                                                                                                     THE HOWARD COUNTY BOARD OF COMMISSIONERS

 

 

                                                                                                                ___________________________________________

                                                                                                                BRADLEY J. BAGWELL, PRESIDENT

 

 

                                                                                                                ___________________________________________

                                                                                                                JOHN B. HARBAUGH, VICE PRESIDENT

 

 

                                                                                                                ___________________________________________

                                                                                                                PAUL J. RAVER, MEMBER

 

 

ATTEST:

 

 

__________________________________

MARTHA J. LAKE, AUDITOR

Commissioner Minutes, May 5, 2003