HOWARD COUNTY COUNCIL REGULAR MEETING FEBRUARY 25TH, 2003

 

 

The Howard County Council met, Tuesday, February 25th, 2003, at 7:00 p.m., in Room 338 of the Howard County Administration Center.  Those present were Council President Richard Miller, Council Vice President James Papacek and Council Members Leslie Ellison, Jeffrey Stout and Stanley Ortman.  Also present were County Attorney Larry Murrell, Personnel Administrator Wanda McKillip, and Auditor Martha Lake.  Council members James Shearer and Dwight Singer, Jr., were unable to attend this meeting.

 

The meeting was called to order by Sheriff Marshall Talbert and conducted by President Richard Miller.  The minutes of the January 28th, 2003 Meeting, having been previously reviewed, were approved as presented on a motion made by Mr. Papacek, seconded by Mr. Stout, and carried.

 

Money was approved at the last meeting to fund the County Comprehensive Plan Project.  (See page 5, January 28th, 2003 meeting “500  Howard County Economical Development Income Tax Fund - Regarding Line Item 3222”, for related discussion)  Plan Commission Director Glen Boise has requested that each Council member appoint someone by the next County Plan Commission Meeting on March 17th, 2003, to serve on a Comprehensive Plan Committee.  The Committee will meet once each month for approximately one year.

 

IN THE MATTER OF ORDINANCE NO. 2003-HCC-07 ADDITIONAL APPROPRIATIONS:

 

Ordinance No. 2003-HCC-07 was read in full for the first time by Auditor Martha Lake, and read in full for the second time by President Richard Miller.  Ordinance No. 2003-HCC-07 was presented and acted upon as follows:

 

APPROPRIATION ADDITIONS REQUESTED:         

REQUESTED:                      APPROVED:       

 

001         HOWARD COUNTY GENERAL FUND:

 

005          HOWARD COUNTY SHERIFF’S DEPARTMENT:
2726        Police Equipment                                                                 $  2,101.00                              $    2,101.00

 

Captain Napoleon Leal said the Sheriff Department applied for a grant through the Mayor’s Community Based-Council on Substance Abuse Prevention to purchase six (6) portable breath test units (P.B.T.’s) on October 28th, 2002.  A check was received in the General Fund on December 2, 2002 in the amount of $2,100.00 to pay for the P.B.T.’s.

 

Mr. Stout made a motion to appropriate $2,101.00 to line Item 2726 as requested.  Mr. Papacek seconded the motion and it carried.

 

009          HOWARD COUNTY CORONER’S OFFICE:

3215        Pagers                                                                                    $     312.00                              $       312.00

 

Coroner Brad Bray would like to replace the existing six (6) pagers with the new alphanumeric pagers similar to the ones being used by the Sheriff’s Department and Kokomo Police Department.  The $10.00 activation fee for each new pager will be paid out of the pager account.

 

Mr. Papacek made a motion, seconded by Mr. Ellison and carried, to appropriate $312.00 to Line Item 3215.

 

036          HOWARD COUNTY PROSECUTOR’S OFFICE—Title IVD :

1112.09   Data Reliability (Overtime)                                 $   4,698.00                             $    4,698.00

Prosecutor James Fleming explained this money is used for the data reliability updates in the computer system and is reimbursed 100% from the state.

 

Mr. Papacek made a motion to approve $4,698.00 to Line Item 1112.09 as requested.  Mr. Ortman seconded the motion, which carried. 

 

Total General Fund:                                                                            $   7,111.00                           $    7.111.00

               

010         HOWARD COUNTY HEALTH DEPARTMENT:

1113        Administrator                                                                       $   2,000.00                             Denied

1118        Nursing Coord.                                                                     $   2,000.00                             Denied

1119        Nurses (2)                                                                              $   4,000.00                             Denied
1521        FICA                                                                                      $      612.00                             Denied

Total Health Fund:                                                                              $   8,612.00                              -0-

Information about the requests and the PAC recommendation was previously mailed to the Council members.

 

Executive Director Kris Conyers acknowledged the PAC’s recommendation that due to budget constraints and uncertainty of county finances, the salaries should not be increased at this time.  The PAC also recommends that any additional increases be submitted with their 2004 Budget work.  On February 17th, the Commissioners recommended to the Council that no changes should be made to the salaries at the Health Department at the present time.  Mrs. Conyers appreciated the Council’s consideration of the request for salary increases and their support of the Health Department.

 

Mr. Ortman said he would like to see the PAC evaluate and give a presentation regarding these professional wages during 2004 budget hearings.  Mr. Miller agreed and commented that the Council should re-examine and discuss the salary increases at budget time.

 

Mr. Papacek made a motion to deny the request for additional appropriations in the Howard County Health Department Fund to be used for salary increases.  Mr. Stout seconded the motion, and it carried.

 

Mrs. Conyers went on to discuss transfers requested by the Health Department.  (See page 3, “010 Howard County Dept. of Health Fund – (Tobacco Master Settlement)”, for discussion)

 

 

115         HOWARD COUNTY SHERIFF’S INMATE WORKER FUND: 

2360        Supplies                                                                                 $    2,000.00                            $  2,000.00

Total Sheriff’s Inmate Worker Fund:                                             $    2,000.00                          $ 2,000.00

 

Sheriff Marshall Talbert explained that Tammy Baldwin manages the inmate worker billing and documentation.  When the budget was approved last fall, there was no money appropriated for supplies. 

 

Mr. Papacek made a motion to appropriate $2,000.00 to Line Item 2360 in the Howard County Sheriff’s Inmate Worker Fund as requested.  Mr. Stout seconded the motion, which carried.

 

150         HOWARD COUNTY CUMULATIVE CAPITAL DEVELOPMENT FUND:

4329        Emergency Management-Equip./Repair                           $    4,100.00                            $   4,100.00

4720        Govt. Building Repair                                                          $     9,000.00                           $   9,000.00
4728        Jail Repair                                                                              $     3,075.00                           $   3,075.00

Total CCD fund:                                                                  $   16,175.00                        $ 16,175.00

 

Commissioner President Bradley Bagwell briefly explained the requests as follows:

 

a.        Line Item 4329 - The $41,000.00 is needed for the emergency replacement of four (4) heaters in the Emergency Management Building on Berkley Road.

b.       Line Item 4720 -  The cooling tower on the roof of the Government Building needs replaced.

c.        Line Item 4728 -  Due to electrolysis the copper pipes at the Jail have developed pinhole leaks and need replaced with industrial strength copper.  Also the pipes will be crimped instead of soldered to help alleviate the erosion. 

 

Mr. Papacek made a motion to approve the request for $16,175.00 in the Line Items as submitted.  Mr. Ortman seconded the motion and it carried.

                                                               

500         HOWARD COUNTY ECONOMICAL DEVELOPMENT INCOME TAX FUND:
4724        Roadwork -- 400 N                                                               $  377,530.00                          $ 377,530.00                          

4733.01   Emergency Equipment                                                        $      5,300.00                          $     5,300.00

4735        Comp. Equip. – Criminal Justice Center                            $      5,200.00                          $     5,200.00

Total EDIT Fund:                                                                 $  388,030.00                       $ 388,030.00

Commissioner Bagwell briefly addressed the following requests: 

 

a.        Line Item 4724 is the County’s match for the continuation of road improvements to 400 North between 200 East and just east of the Kokomo Airport (300 East).

b.       Line Item 4733.01 Emergency Equipment is for portable radios for Converse Volunteer Services (Fire Department) that provide emergency services in northeastern Howard County. 

c.        Line Item 4735 is the 50% of the cost of a new server for Dispatch.

 

Mr. Papacek made a motion, seconded by Mr. Ellison and carried, to approve the allocation of the above listed appropriations as presented.

 

TOTAL ADDITIONAL APPROPRIATIONS

ALL FUNDS:                                                                                        $  421,928.00                      $ 413,316.00

 

 

IN THE MATTER OF RESOLUTION NO. 2003-HCC-14-- TRANSFERS:

 

Resolution No. 2003-HCC-14 addressing requested transfers was presented and read in full for Council information and review.  The following actions were taken:

 

 

 

 

001     HOWARD COUNTY GENERAL FUND:

 

 

002          HOWARD COUNTY AUDITOR’S OFFICE:  

1113        First Deputy Auditor           1117        Part-time                                $  2,238.00                              $   2,238.00

2371        Other Supplies                      1117        Part-time                                $10,000.00                              $ 10,000.00

 

County Auditor Martha Lake said a part-time employee making $10.00 per hour is currently performing the same responsibilities as the other employees making $12.56 per hour.  This employee does excellent work and has met crucial deadlines.  Mrs. Lake proposes to raise the employee’s pay from $10.00 to $11.00 per hour.  The PAC did not make a recommendation on the salary increase because it will be paid with a transfer of money from other accounts.

 

Mr. Ellison made a motion, seconded by Mr. Ortman to approve the listed transfers to Line Item 1117 Part-time, as requested.  President Miller vacated the chair to cast the deciding vote to approve the transfers as follows:

 

                                                                Stan Ortman                                      Yes

                                                                James Papacek              No

                                                                Jeffrey Stout                 No

                                                                Leslie Ellison                                     Yes

                                                                Richard Miller                                   Yes

 

Mr. Papacek wished to comment that he voted against the transfer requests due to justification that the Council denied increases in pay for other employees.

 

005          HOWARD COUNTY SHERIFF’S DEPARTMENT:
1113        Deputies                                                1118.03   Temp. Sergeant                    $30,527.00                              $  30,527.00
1113        Deputies                                                1118.04   Temp. Corporal                     $30,527.00                              $  30,527.00
1119.01   Corrections Officers            1118.03   Temp. Sergeant                    $  1,614.00                              $    1,614.00
1119.01   Corrections Officers            1118.04   Temp. Corporal                     $     837.00                              $       837.00

 

Sheriff’s Department Personnel Administrator Ree Moon stated the transfers are only to cover the costs of the Temporary Sergeant and Temporary Corporal positions needed, due to the change in administration, in order to comply with state statute.

 

Mr. Stout made a motion to approve the transfers as requested by the Sheriff’s Department.  Mr. Ortman seconded the motion, which carried.

 

017          HOWARD COUNTY VOTERS’ REGISTRATION OFFICE:
1115        Purge                                      1114        Part-time                                $ 3,000.00                               $    3,000.00

 

Voter Registration Department Head Carol Shallenberger has verified that there is no law requiring a separate account for the Purge Fund, currently referred to as the Duplicate Registration Elimination Program.  Elimination of the Purge Account will eliminate unnecessary paperwork.

 

Mr. Papacek made a motion to approve the transfer of $3,000.00 from Line Item 1115 Purge to Line Item 1114 Part-time.  Seconded by Mr. Ortman, the motion carried.

 

010         HOWARD COUNTY DEPT. OF HEALTH FUND – (Tobacco Master Settlement):

3594        Contracts/Agreements        2361 Supplies (Master Fund)             $   5,000.00                             $      5,000.00

3594        Contracts/Agreements        4723 Radios/Equip.(Master Fund)    $ 16,000.00                             $    16,000.00

 

Kris Conyers said the money appropriated last month was all put into a contract line item because she had not yet strictly identified how to most effectively use all of the money.  However, since that time, the Health Department has a need to pay for ten (10) new IDAC radios, which is a capital cost of $11,000.00.   Also, Mrs. Conyers estimated that a little more money may be needed this year for both equipment and supplies and requested the above listed transfers.  Following this transfer, there will be a little over $40,000.00 left in the Tobacco Settlement Fund (Master Fund).

 

Mr. Stout made a motion to approve the transfers listed above in the line items above.  Mr. Ortman seconded the motion, and it carried.

 

500         HOWARD  ECONOMICAL DEVELOPMENT INCOME TAX FUND:
4722        Civic Center-Cap. Outlay    3220 Civic Center-Misc. Operating   $65,000.00                              $    65,000.00

 

Commissioner Bagwell explained this appropriation is generated to provide the City of Firsts Automotive Heritage Museum with money to be used for capital outlays.  In addition to the $65,000.00 appropriation in 2002, the CFAHM spent money out of their operating funds for capital improvements, which diminished a good-sized portion of their operating funds.  Essentially, the CFAHM requested approval to use the $65,000.00 appropriation in the 2003-year to compensate the operating fund for the capital outlays already made.

 

Mr. Papacek made a motion to approve the transfer of $65,000.00 in Line Item 4722 to Line Item 3220 as requested.  Mr. Stout seconded the motion, which carried.

 

 

IN THE MATTER OF VISITORS BUREAU – 2002 Transfers and Encumbrance:

 

Executive Director Peggy Hobson explained the following transfers are a matter of housekeeping for the Budget in the 2002-year.

                                                                                                                                    Amount                                 Amount

Transfer From:                                              Transfer To:                                      Requested                             Allowed:                                                                                                                   

1113        Office Manager                    3420 Liability Insurance                      $   2,277.00                             $   2,277.00

3213        Mileage                                  4800 Vehicle Expense                          $   1,386.00                             $   1,386.00

4112        Building Expense                 2360 Office Expense                             $   1,037.00                             $   1,037.00

1521        Payroll Tax                            1524 Unemployment Tax                     $        27.00                             $        27.00

 

In addition, the Visitors Bureau requested an encumbrance for 2002 in the amount of $1,020.00 from Grant Budget / 3331-00 to fulfill the requirements of final payment to a vendor.

 

Mr. Papacek made a motion to approve the transfers as requested.  Mr. Stout seconded the motion, and it carried.

 


002          HOWARD COUNTY AUDITOR’S OFFICE:
1113        First Deputy Auditor 2 @$28,465                                      -$  2,238.00             -$   2,238.00            $ 54,692.00

1117        Part-time                      $18,000                                             +$12,238.00            +$12,238.00            $ 30,238.00

 

005          HOWARD COUNTY SHERIFF’S DEPARTMENT:

1113        Deputies 19@$36,549.00                                                     -$61,054.00             -$ 61,054.40            $633,377.00

1119        Corrections Officers  32@$27,234.00                                -$ 2,451.00              -$    2,451.00           $869,037.00

1118.03  Temp. Sergeant  1@$38,372.00                                           +$32,142.00            +$ 32,142.00           $  32,142.00           

1118.04   Temp. Corporal 1@$37,386.00                                           +$31,364.00            +$ 31,364.00           $  31,364.00

 

017          HOWARD COUNTY VOTERS’ REGISTRATION OFFICE:
1114        Part-time                $15,000                                                   +$  3,000.00            +$   3,000.00           $  18,000.00

1115        Purge                      $  3,000                                                   -$   3,000.00            -$    3,000.00                 -0-                                    

 

010         HOWARD COUNTY HEALTH DEPARTMENT:

1113        Administrator 1@$39,847.00                                              +$  2,000.00               -0-                        $  39,847.00
1118        Nursing Coord.  1@$35,613.00                                           +$  2,000.00               -0-                        $  35,613.00
1119        Nurses 3@$33,453.00                                                          +$  4,000.00               -0-                        $ 100,359.00

                (Only 2 salary increases requested @$2,000 ea.)

 

 

IN THE MATTER OF HOWARD COUNTY EXTENSION OFFICE:

Extension Director Susan Neher presented the annual report for the year 2002 and thanked the Council for supporting the County Extension Office and its related operations.

 

IN THE MATTER OF THE MONTHLY COMMISSARY REPORT:

Mr. Miller thanked Sheriff Marshall Talbert for providing the Council with a monthly Commissary Report.  The Council looks forward to receiving the future reports.

 

IN THE MATTER OF APPOINTMENTS TO PROPERTY TAX ASSESSMENT BOARD OF APPEALS (PTBOA):

 

At the request of County Assessor Ann Harrigan, the Auditor presented the following information for Council approval: 

Indiana Code 6-1.1-28 states that the County fiscal body shall make two (2) of the four (4) appointments to the PTBOA.  At least one (1) member must be a certified level two assessor-appraiser, as recognized by the Department of Local Government Finance. Ms. Harrigan recommended the appointments of Marilyn Beroshok (D), 921 S. Locke St., a real estate deputy in the Center Township Assessor’s Office and a level two appraiser; and Betty Belshaw (R), 2206 Executive Dr.  Ms. Belshaw will replace Betty Bromley (R) who retired.

 

Mr. Stout made a motion to approve Marilyn Beroshok and Betty Belshaw to the PTBOA as recommended.  Mr. Papacek seconded the motion and it carried.

 

IN THE MATTER OF NEW BUSINESS:

1.        Personnel Administrator Wanda McKillip presented Council members with the Howard County Employee Data Report for 1/01/03 through 2/19/03.

2.        The Kokomo - Howard County Plan Commission Annual Report for 2002 was distributed to the Council members.

3.        The County Auditor reported that the new budget appropriation books will be available at the next meeting on March 25th, 2003.

 

There being no further business to come before the Council, Mr. Papacek made a motion to adjourn.  Seconded by Mr. Ortman, the motion carried. The meeting adjourned at 7:55 p.m.

 

 

 

                                                                                                                HOWARD COUNTY COUNCIL:

 

 

                                                                                                                _________________________________________

                                                                                                                s/s  Richard H. Miller, President

 

                                                                                                                _________________________________________

                                                                                                                s/s  James Papacek, Vice President

 

                                                                                                                _________________________________________

                                                                                                                s/s  James Shearer, Councilman

 

                                                                                                                _________________________________________

                                                                                                                s/s  Dwight Singer, Jr., Councilman

 

                                                                                                                _________________________________________

                                                                                                                s/s  Leslie Ellison, Councilman

 

                                                                                                                _________________________________________

                                                                                                                s/s  Stanley Ortman, Councilman

 

                                                                                                                _________________________________________

                                                                                                                s/s  Jeffrey Stout, Councilman

 

ATTEST:

 

 

__________________________

MARTHA J. LAKE, AUDITOR

County Council Minutes, February 25th, 2003